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- Tasks: Support global events by managing meeting systems and on-site logistics for live events.
- Company: Join a dynamic team delivering unforgettable experiences at international trade shows and corporate events.
- Benefits: Enjoy remote work, flexible hours, and all travel expenses covered for international events.
- Why this job: Be part of a high-energy team, enhance your skills, and make a real impact in event operations.
- Qualifications: Must be organized, detail-oriented, and have experience with meeting management software.
- Other info: A sense of humor is essential, and occasional travel to exciting locations is required.
Freelance Event Operations Administrator – c£175/DAY
6-Month Contract (potential to extend)
Remote
Supporting my client’s global team to deliver amazing experiences for their customers at live events worldwide to include B2B trade shows and C-suite events. I am seeking a Senior Operations Administrator to work directly for my client on a six-month contract (with the potential to extend).
The Global Events Operations department is a high functioning central team, creating efficient processes, organising meeting management platforms, building digital registration pages, and supporting lead capture functionality. An all-round experienced senior team administrator and operations support is required
You will be an extremely organised, enthusiastic person able to hit the ground running. A fast learner with meticulous attention to detail and comfortable working in a high-pressure environment.
RESPONSIBILTIES
The purpose of this role is to assist the Global Events Team to ensure the seamless running of my client’s corporate events
- Creating bespoke Meeting Managementsystems per event in established software
- On-site support at live event international tradeshows – especially relating to meeting management, sometimes customer facing
- Creating digital registration pagesin established modular based software, scheduling reminder emails and managing reports
- Upload sensitive data into a dedicated in-house system
- Cross check data is published accurately
- Tracking and reporting on any issues
- Escalating potential delays
- Liaise between departments, take minutes and track action items
- Training users on the tooling you support
- Maintain up to date process documentation
- Reporting on activity above
EXPERIENCE AND SKILLS
- Highly organised with an eye for detail
- Self-starter, organisational talent, creativity, and project management skills are a must-have
- Team player
- Previous experience, working with Meeting Management to include creating the framework (e.g. setting up the digital pathway relating to rooms, meeting type and personnel – scheduling and rearranging in a high-pressure live environment with demanding stakeholders). Previous experience using the Jifflenow, eplanner pro, Cvent etc. platform a huge plus
- Previous experience setting up event registration pages a bonus – ideally using platforms such as Cvent, SplashThat (similar to modular Wordpress)
- A good understanding of the customer experience visiting tradeshows
- Experience with databases: Excel, creating reports and pivot tables, dashboards etc.
- Excellent verbal and written communications skills in English, further languages are beneficial but not essential
- Proactive – identify potential issues and raise them – must be confident to speak up!
- Presentation skills – you will be required to present information on the tools you support to large international audiences on Teams calls
- A sense of humour is essential!
LOCATION
Remote working with some (limited) travel. Reliable high speed internet connection a must. PC provided. MUST be available for potential international travel (often, but not limited to, USA). All expenses covered.
My client is open to accommodating various working time models and scenarios. Flexibility is required with very occasional anti-social/weekend hours during live events.
Event Operations Administrator employer: Sales Exclusive Limited
Contact Detail:
Sales Exclusive Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Operations Administrator
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, like Jifflenow and Cvent. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview process.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've successfully managed multiple tasks under pressure in previous roles. Be ready to discuss these experiences in detail during your conversations with us.
✨Tip Number 3
Since this role involves liaising between departments, practice your communication skills. Consider role-playing scenarios where you need to present information clearly and confidently to different stakeholders.
✨Tip Number 4
Highlight your proactive nature by preparing a few examples of how you've identified and resolved potential issues in past projects. This will demonstrate your ability to think ahead and contribute positively to our team.
We think you need these skills to ace Event Operations Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Event Operations Administrator position. Make sure you understand the responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience with meeting management platforms and event registration systems. Mention specific tools like Jifflenow or Cvent if you have used them, as this is a huge plus.
Showcase Your Organizational Skills: Since the role requires a highly organized individual, provide examples of how you've successfully managed multiple tasks in high-pressure environments. Use specific instances to demonstrate your attention to detail and project management skills.
Communicate Effectively: Make sure your written communication is clear and professional. Since excellent verbal and written communication skills are essential, consider including a brief example of how you've effectively communicated in past roles, especially in team settings.
How to prepare for a job interview at Sales Exclusive Limited
✨Showcase Your Organizational Skills
As an Event Operations Administrator, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or events simultaneously, highlighting your attention to detail and ability to work under pressure.
✨Familiarize Yourself with Relevant Software
Make sure to brush up on the specific platforms mentioned in the job description, such as Jifflenow, eplanner pro, and Cvent. Being able to discuss your experience with these tools will demonstrate your readiness to hit the ground running.
✨Prepare for Customer-Facing Scenarios
Since the role involves on-site support at live events, think of situations where you interacted with clients or stakeholders. Be ready to share how you handled challenges and ensured a positive customer experience during those interactions.
✨Emphasize Your Proactive Approach
The job requires someone who can identify potential issues before they escalate. Prepare to discuss instances where you proactively addressed problems or improved processes, showcasing your initiative and problem-solving skills.
