Event Operations Administrator

Event Operations Administrator

Basingstoke Freelance 35000 - 52500 £ / year (est.) No home office possible
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At a Glance

  • Tasks: Support global events by managing meeting systems and providing on-site assistance at live events.
  • Company: Join a dynamic team delivering unforgettable experiences at international trade shows and corporate events.
  • Benefits: Enjoy remote work, flexible hours, and all travel expenses covered for international events.
  • Why this job: Be part of a high-energy team, enhance your skills, and make a real impact in the events industry.
  • Qualifications: Must be organized, detail-oriented, and have experience with event management software like Cvent or Jifflenow.
  • Other info: A sense of humor is essential, and occasional travel to exciting locations is required!

The predicted salary is between 35000 - 52500 £ per year.

Freelance Event Operations Administrator – c£175/DAY

6-Month Contract (potential to extend)

Remote

Supporting my client’s global team to deliver amazing experiences for their customers at live events worldwide to include B2B trade shows and C-suite events. I am seeking a Senior Operations Administrator to work directly for my client on a six-month contract (with the potential to extend).

The Global Events Operations department is a high functioning central team, creating efficient processes, organising meeting management platforms, building digital registration pages, and supporting lead capture functionality. An all-round experienced senior team administrator and operations support is required

You will be an extremely organised, enthusiastic person able to hit the ground running. A fast learner with meticulous attention to detail and comfortable working in a high-pressure environment.

RESPONSIBILTIES

The purpose of this role is to assist the Global Events Team to ensure the seamless running of my client’s corporate events

  • Creating bespoke Meeting Managementsystems per event in established software
  • On-site support at live event international tradeshows – especially relating to meeting management, sometimes customer facing
  • Creating digital registration pagesin established modular based software, scheduling reminder emails and managing reports
  • Upload sensitive data into a dedicated in-house system
  • Cross check data is published accurately
  • Tracking and reporting on any issues
  • Escalating potential delays
  • Liaise between departments, take minutes and track action items
  • Training users on the tooling you support
  • Maintain up to date process documentation
  • Reporting on activity above

EXPERIENCE AND SKILLS

  • Highly organised with an eye for detail
  • Self-starter, organisational talent, creativity, and project management skills are a must-have
  • Team player
  • Previous experience, working with Meeting Management to include creating the framework (e.g. setting up the digital pathway relating to rooms, meeting type and personnel – scheduling and rearranging in a high-pressure live environment with demanding stakeholders). Previous experience using the Jifflenow, eplanner pro, Cvent etc. platform a huge plus
  • Previous experience setting up event registration pages a bonus – ideally using platforms such as Cvent, SplashThat (similar to modular Wordpress)
  • A good understanding of the customer experience visiting tradeshows
  • Experience with databases: Excel, creating reports and pivot tables, dashboards etc.
  • Excellent verbal and written communications skills in English, further languages are beneficial but not essential
  • Proactive – identify potential issues and raise them – must be confident to speak up!
  • Presentation skills – you will be required to present information on the tools you support to large international audiences on Teams calls
  • A sense of humour is essential!

LOCATION

Remote working with some (limited) travel. Reliable high speed internet connection a must. PC provided. MUST be available for potential international travel (often, but not limited to, USA). All expenses covered.

My client is open to accommodating various working time models and scenarios. Flexibility is required with very occasional anti-social/weekend hours during live events.

Event Operations Administrator employer: Sales Exclusive Limited

As a Freelance Event Operations Administrator, you will join a dynamic global team dedicated to delivering exceptional experiences at live events worldwide. Our company fosters a collaborative and flexible work culture, offering competitive compensation and the opportunity for professional growth through exposure to high-profile B2B trade shows and C-suite events. With remote working options and support for international travel, we ensure that our employees have the resources and environment needed to thrive in a fast-paced, rewarding role.
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Contact Detail:

Sales Exclusive Limited Recruiting Team

StudySmarter Expert Advice 🤫

We think this is how you could land Event Operations Administrator

✨Tip Number 1

Familiarize yourself with the specific software mentioned in the job description, like Jifflenow, eplanner pro, and Cvent. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.

✨Tip Number 2

Showcase your organizational skills by preparing examples of how you've successfully managed multiple tasks under pressure in previous roles. Be ready to discuss specific situations where your attention to detail made a difference.

✨Tip Number 3

Since this role involves liaising between departments, practice articulating your communication style. You might want to prepare a brief presentation on a relevant topic to demonstrate your ability to convey information clearly and effectively.

✨Tip Number 4

Highlight your proactive approach by thinking of potential challenges that could arise during live events and how you would address them. This will show your future employer that you're not just reactive but also forward-thinking.

We think you need these skills to ace Event Operations Administrator

Organizational Skills
Attention to Detail
Project Management
Meeting Management Experience
Experience with Jifflenow, eplanner pro, Cvent
Digital Registration Page Setup
Customer Experience Understanding
Database Management (Excel)
Report Creation and Analysis
Excellent Verbal and Written Communication Skills
Proactive Problem-Solving
Presentation Skills
Ability to Work Under Pressure
Team Collaboration
Flexibility for Travel

Some tips for your application 🫡

Tailor Your CV: Make sure your CV highlights relevant experience in event operations and administration. Emphasize your organizational skills, attention to detail, and any previous work with meeting management platforms like Jifflenow or Cvent.

Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and your ability to thrive in high-pressure environments. Mention specific examples of how you've successfully managed events or projects in the past.

Highlight Technical Skills: Clearly outline your proficiency with software tools related to event management and data handling. Include any experience with creating digital registration pages and managing reports using Excel or similar databases.

Showcase Communication Skills: Since excellent verbal and written communication skills are essential, provide examples of how you've effectively communicated with teams or stakeholders in previous roles. This could include presenting information or taking minutes during meetings.

How to prepare for a job interview at Sales Exclusive Limited

✨Showcase Your Organizational Skills

As an Event Operations Administrator, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, especially in high-pressure environments.

✨Familiarize Yourself with Relevant Software

Make sure to brush up on the Meeting Management platforms mentioned in the job description, such as Jifflenow, eplanner pro, and Cvent. Being able to discuss your experience with these tools will demonstrate your readiness for the role.

✨Demonstrate Proactive Problem-Solving

Prepare to discuss situations where you identified potential issues before they escalated. Highlight your proactive approach and how it benefited your team or project, as this aligns with the expectations of the role.

✨Communicate Clearly and Confidently

Since excellent verbal and written communication skills are essential, practice articulating your thoughts clearly. Be ready to present information about your previous roles or relevant experiences, as you may need to do this in front of large audiences.

Event Operations Administrator
Sales Exclusive Limited
S
  • Event Operations Administrator

    Basingstoke
    Freelance
    35000 - 52500 £ / year (est.)

    Application deadline: 2027-03-15

  • S

    Sales Exclusive Limited

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