Personnel Logistics Coordinator

Saipem is a global leader in the engineering and construction of major projects for the energy and infrastructure sectors, both offshore and onshore. Saipem is "One Company" organized into business lines: Asset Based Services, Drilling, Energy Carriers, Offshore Wind, Sustainable Infrastructures, Robotics & Industrialised Solutions. Always oriented towards technological innovation, the company’s purpose is "Engineering for a sustainable future". As such Saipem is committed to supporting its clients on the energy transition pathway towards Net Zero, with increasingly digital means, technologies and processes geared for environmental sustainability. Listed on the Milan Stock Exchange, it is present in more than 50 countries around the world and employs about 30,000 people of over 130 nationalities.

Purpose of the position

As a Personnel Logistics Coordinator, you will play a key role in ensuring the smooth mobilisation and demobilisation of offshore personnel across our global operations, reporting to the Personnel Logistics Team Lead. You will support the core business function to ensure that company and corporate objectives are met by providing efficient logistics support within the HR department and be the focal point for allocated vessels and manage all aspects of personnel logistics.

Responsibilities

• Coordinating the mobilisation and demobilisation of personnel worldwide, ensuring travel is arranged efficiently, cost‑effectively and in line with crew change schedules
• Providing regular updates to Department Managers, offshore personnel and the Personnel Logistics Team on vessel‑specific mobilisation and visa requirements
• Ensuring all offshore certification is valid and up to date prior to mobilisation, including:
  • Passports and Seafarers ID
  • Offshore survival certifications (e.g., BOSIET, FOET, STCW, OLF, Bi‑Deltoid, EBS/CAEBS)
  • Medical fitness certificates (e.g., OGUK and Saipem medicals)
  • Relevant vaccinations (e.g., Yellow Fever)
• Working closely with the HR Team to schedule training and medical refreshers in line with mobilisation dates
• Booking and managing all travel requirements (flights, accommodation, car hire, rail) through the company Travel Management System (TMS), ensuring compliance with contractual and operational requirements
• Maintaining accurate records within the Offshore Personnel Tracker, offshore files and HR Headcount reports, including vessel movement and rotation data
• Keeping the Personnel Details Staff List up to date, ensuring travel preferences and changes are communicated to HR
• Coordinating with the Training Department to arrange client‑specific training requirements
• Participating in an on‑call rota, providing support to vessels and personnel outside standard working hours
• Providing team cover during absences, ensuring continuity of operations
• Maintaining up‑to‑date knowledge of Saipem procedures, industry standards and statutory regulations

Experience

• Previous experience (typically 2–3 years) in coordinating international travel and visa arrangements within a fast‑paced Personnel Logistics environment
• Experience within the ROV, Aviation or Marine sectors of the Oil & Gas industry is highly desirable

Technical Knowledge

• Strong understanding of:
• Visa processes and international travel requirements
• Offshore certification and training requirements
• Global travel restrictions and compliance considerations

IT Skills

• Competent in the Microsoft Office suite (intermediate level or above)

What We Can Offer You

• Contractor position, PAYE, full‑time for 12 months (possibility to extend)
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work‑life balance
• Our One Saipem Way soft skills model leverages skill development, career growth and opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals
• Location: Aberdeen, Bridge of Don
• Start date: as soon as a successful candidate is identified

Additional Information

Please note: All applicants must reside in the UK and possess full, permanent UK right‑to‑work status, as Saipem is unable to offer sponsorships.

We embrace diversity! At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and sustainability matter to us! Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.

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All candidates’ personal data will be processed in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.