Administration Supervisor

Join Saipem and engineer a sustainable future.
We are a global leader in engineering and construction for the energy and infrastructure sectors, delivering complex onshore and offshore projects worldwide. Driven by technological innovation as “One Company”, our 30,000 people from over 130 nationalities in more than 50 countries work every day to enable the energy transition toward Net Zero. At Saipem, your expertise helps shape the future globally for environmental sustainability.

Purpose of the position: As Administration Supervisor, you will be responsible for supporting the department with ad hoc duties and ensuring all activities comply with the Integrated Management System Policies, Procedures, and Work Instructions. You will also ensure that your own safety and the safety of others are not compromised.

How can you support us? Here below are your responsibilities:

Team Leadership & Performance Management

• Supervise, coach, and mentor Administration Team, setting clear deadlines and expectations.
• Manage team performance by conducting regular check-ins, performance appraisals, and identifying skills gaps.
• Lead the onboarding and induction process for new Administration Group hires.
• Coordinate team schedules, track attendance, and arrange office cover during staff absences.
• Where necessary, resolve internal conflicts and handle team grievances professionally.

Daily Operations & Workflow Coordination

• Delegate daily tasks and admin projects fairly across the team based on individual strengths.
• Work closely with Department Managers and in doing so, keep up to date with the support requirements of each department within the Aberdeen office and ensure that their needs are met. Predominantly ROV Operations and ROV Assets Departments
• Implement and enforce company policies, procedures, and data protection legislation (e.g., GDPR) within the team.
• Evaluate office workflows regularly and propose process improvements or new administrative software tools when necessary.
• Attend weekly coordination meetings with the Management Team and keep all up to date with any foreseeable issues related to either SAP or Administration tasks.

What are we looking for?

Education: Good secondary education.

Experience: Previous Supervisory Experience advantageous. Document Control systems/processes experience would be a plus.

IT skills: Conversant with Microsoft Office software packages, in particular, Microsoft Excel and Word.

Please note: All applicants must reside in the UK and possess full, permanent UK right-to-work status, as Saipem is unable to offer sponsorships.

Pre and post-employment medical assessments will be required and included as part of the Offer of Employment for all workshop personnel.

What we can offer to you:

• Staff position, Permanent contract, Full time, 37.5 hours per week.
• Hybrid working model: Smart Working options and flexible hours to help you achieve a better work-life balance.
• Corporate Benefits: We offer a comprehensive benefits package.
• Our One Saipem Way soft skills model leverages on skills development, career growth, opportunities to innovate through complex challenges by promoting communication and collaboration to achieve common goals.

We support your development!

Do you feel you might not fit this role perfectly?

We embrace diversity!

At Saipem, we believe that innovation thrives through diversity. Our culture is built on mutual respect, collaboration, inclusion and the belief that our differences drive our progress.

Safety and Sustainability matter to us!

Operating in difficult and at times extreme situations, the focus is always on the health and safety of people and the preservation of the natural ecosystem.

One vision, many paths, limitless possibilities.

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