Personal Assistant - Finance in London

Location: London Store Support Centre & Home. Colleagues go into the office 2 days per week on average.

About the team

You’ll be joining the Finance and Business Development functions, supporting senior leadership teams across a dynamic and fast-paced environment. This area plays a critical role in guiding business performance, prioritising strategic initiatives and enabling effective decision-making. Working at the centre of these teams, you’ll collaborate closely with senior stakeholders and a network of Personal Assistants to ensure seamless coordination, efficient communication and a consistently high standard of support.

More about the role

As a Personal Assistant, you’ll provide professional, confidential support to Directors and their wider teams, helping to ensure the smooth running of day-to-day activity and longer-term priorities. You’ll manage complex diaries, coordinate meetings and proactively handle communications, ensuring information is prioritised and responded to effectively. You’ll also prepare agendas, collate pre-reads, take minutes and track actions to completion, enabling Directors to stay focused on key objectives. Alongside this, you’ll produce presentations and reports, coordinate team activity such as events, away days and training sessions, and support financial administration including expenses, purchase orders and invoice processing. You’ll build strong relationships across the business, working with other PAs to coordinate schedules and provide cover where needed, while continuously identifying opportunities to simplify processes and improve ways of working.

More about you

You bring proven experience supporting senior stakeholders in a Personal Assistant or similar role, with the ability to operate independently and manage competing priorities. You demonstrate a high level of integrity and confidentiality, and are comfortable handling sensitive information. You have demonstrable experience using Microsoft Office (PowerPoint, Excel, Word and Office 365) to produce high-quality presentations and reports. You’re organised, adaptable and able to prioritise effectively in a fast-paced environment. Your communication skills enable you to engage stakeholders at all levels, and you take a proactive approach to improving processes and supporting team effectiveness.

Essential Criteria

• Proven experience managing complex diaries, scheduling meetings and supporting senior stakeholders
• Demonstrable ability to prioritise and respond to high volumes of communications with accuracy and timeliness
• Experience preparing agendas, presentations and minutes, and tracking follow-up actions to completion
• Proven use of Microsoft Office (PowerPoint, Excel, Word and Office 365) to produce reports and materials
• Demonstrable experience handling confidential information and maintaining accuracy across administrative processes

Responsibilities

We’d all like amazing work to do, and real work-life balance. That’s waiting for you here at Sainsbury’s. For a FTSE business, we move incredibly fast. When we’re not leading projects, we’re supporting teams across the wider group to achieve their goals. And here, you can see the impact of your work as soon as you walk into a store, giving you a real sense of purpose and responsibility. Better still, the team around you will listen to your ideas and opinions, and you’ll have every chance to try something new. The scale and complexity of our business mean there’s always something new to learn, and we’ll support you every step of the way. We’re trusted to get on with it. So get ready to make things happen.

Qualifications

We are committed to being a truly inclusive retailer, so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new - whether that’s as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them:

• Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury’s every Friday and Saturday and 15% off at Argos every pay day.
• We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform.
• Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.
• Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave.

Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

Please note, due to the volume of applications we receive, our roles may close early.