Personal Assistant - 9 Month FTC

Salary: Competitive Plus Benefits

Location: London Store Support Centre, London, EC1M 6HA

Contract type: Fixed-Term Assignment

Business area: Sainsbury's Tech

Closing date: 19 June 2026

We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. Think about the scale it takes to feed the nation. The level of data, transactions and variety involved. Then you’ll realise this is a modern software engineering environment, because it has to be. We’ve made significant investment in the standards and principles that shape how we work. We iterate, learn, experiment and champion ways of working such as Agile, Scrum and XP. So you can look forward to exciting opportunities across everything from AI to reusable tech.

As Personal Assistant to multiple Senior leaders within the Sainsbury’s Tech division, you’ll provide professional and confidential support including traditional administrative, organisational and analytical PA tasks. You’ll be responsible for diary management, organising meetings, assisting with presentations, arranging travel and accommodation, expenses and the delivery of accurate and timely information.

What you need to do:

• Provide organised and comprehensive administrative support in all areas as required by the leaders.
• Manage and co-ordinate multiple diaries, scheduling appointments on a daily basis, prioritising at short notice.
• Read and prioritise inbound communications to leaders ensuring timely and accurate responses are issued.
• Maintain and administer systems on behalf of the leaders where approved.
• Act as first point of contact within the team, investigating queries from internal and external stakeholders.
• Ensure information required by the leaders is prioritised, collated, tracked and stored appropriately.
• Collate agendas, pre reads, recording any next steps and issuing minutes for key meetings as required.
• Facilitate clear, accurate and timely communications to the team and stakeholders at all levels.
• Organise internal and external events, visits, conferences with the team and with suppliers or external bodies as required.
• Work cross functionally across other domains to ensure that information and meetings are managed efficiently.
• Arrange and coordinate timely and cost-efficient travel arrangements for the leaders.
• Be an active and positive team player of an established PA team, assisting the team with holiday cover when required.
• Develop strong professional relationships with the leaders, upholding the business values for both internal and external parties.

What you need to know and show:

• Confident, optimistic, positive attitude and energy whilst being adaptable to a fast-paced environment.
• Consistently use own initiative and work proactively.
• Previous experience of high-level administrative skills, project and diary management.
• Ability to network with all areas of the business.
• Impact and influencing skills.
• Excellent written and verbal skills.
• Good self-awareness and strong teamwork skills.
• Manages highly sensitive information efficiently and discretely.
• Planning and prioritisation of daily workload.
• Timely and accurate information management.
• Demonstrate good judgement in escalating issues.
• Proven experience managing multiple diaries.
• Strong senior stakeholder management skills.
• Demonstrable experience coordinating events and travel.
• Excellent communication skills, both written and verbal.
• Highly organised with exceptional prioritisation skills.
• Ability to handle highly sensitive and confidential information with discretion.
• Proficient in Microsoft Office applications.

We are committed to being a truly inclusive retailer, so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new—whether that’s as part of an evolving team or somewhere else across the business—and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits.

Starting off with colleague discount, you'll be able to get 10% off at Sainsbury's, Argos, TU and Habitat after 4 weeks. This increases to 15% off at Sainsbury’s every Friday and Saturday and 15% off at Argos every pay day. We've also got you covered for your future with our pensions scheme and life cover. You may also be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform. Your wellbeing is important to us too. You'll receive an annual holiday allowance, and you can buy additional holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, pay advance, as well as access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme. Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave.

Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

Please note, due to the volume of applications we receive, our roles may close early.