Compliance System Coordinator

Overview

In a nutshell

You would be working in collaboration with the FM Compliance Team to provide support to the wider FM Performance team and Property Division, alongside our key partner C365 and external stakeholders.

Demonstrating a compliance background, this role will focus on administrative functions using our CAFM application, ensuring timely and accurate prioritisation of tasks. You will be responsible for the efficient flow of information between the business, and external contractors, and translating this to ensure our estate remains compliant. This includes but not limited to providing a range of administrative, analytical and organisational tasks based upon corporate priorities and agreed in line with contractual obligations.

What you are accountable for

• Understand the objectives of the areas overseen by the Facilities Management (FM) team and be able to engage and influence cross functionally and externally to ensure priorities are delivered.
• To upload and prioritise information using our CAFM system, and to work with the Compliance Coordinators to assist with general requests and Mobilisations through a shared inbox.
• To arrange and coordinate meetings internally and externally, to gather information to make data-led decisions.
• To provide statistics and current PPM and CPPM contracts to stakeholders.
• Summarise contracts and performance documents to ensure information is clear and concise.
• Administer and own the information in project tracking documents in relation to the cost base reduction programme.
• Offer assistance to the wider team in relation to specific projects and provide other administrative support and tasks as requested.
• Work collaboratively with our cross-functional internal FM Systems team, comprising of our Compliance Coordinators, Application Manager, System Coordinator, Helpdesk Manager, and Supplier Payment Coordinators.

What you need to know

• Strong background in Compliance, ideally in the FM sector
• Strong technical knowledge and experience of using administrative systems
• Experience working within a team, and assisting with mailbox management
• Proven written and verbal communication, numerical and analytical, skills
• Experience of providing deliverables to aid Mobilisations and Contractual changes
• Proven experience of simplifying processes for multiple stakeholders
• Proven ability to organise and prioritise work for multiple stakeholders and work on own initiative with confidence
• An understanding and appreciation of working in a fast-paced and agile environment
• Appreciation and understanding of the wider business
• Impact and influence skills with the ability to engage stakeholders at all levels within and external to the business
• Interpersonal skills and ability to network with all areas of the business
• Excellent computer skills (Microsoft packages to include PowerPoint, Excel, Word and Office 365)

Desirable

• Experience with a CAFM system (Verisae or similar)
• Experience with Power Platform or other automation tools
• Experience supporting projects with stakeholders whilst adhering to business priorities

What you need to show

• Our Valued Behaviours (Own it, Make it better, and Be Human)
• High level of integrity and confidentiality at all times
• Self-motivated and able to multi-skill at pace, with the internal customer in mind
• Strong diplomacy and ability to balance conflicting priorities
• An understanding and analysis of data, with an attention to detail
• A positive approach, with the ability to challenge and influence upwards
• Effective ways of working within an administration role
• Able to work in a fast-paced, pressurised environment

Support we will provide

• FM System Team support
• On the job training
• Access to personal development tools

Please note: This role profile is aimed at describing the core output that should be achieved in this role. It is not intended to include specific tasks, temporary activities or projects to recognise flexibility in a changing context.

Qualifications

We are committed to being a truly inclusive retailer so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new — whether that’s as part of an evolving team or somewhere else across the business – and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them:

Starting off with colleague discount, you\’ll be able to save 10% on your shopping online and instore at Sainsbury\’s, Argos, TU and Habitat, and we regularly increase the discount to 15% at points during the year. We\’ve also got you covered for your future with our pensions scheme and life cover. You\’ll also be able to share in our success as you may be eligible for a performance-related bonus of up to 5% of salary, depending on how we perform.

Your wellbeing is important to us too. You\’ll receive an annual holiday allowance and you can buy up to an additional week of holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, salary advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.

Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave.

Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).

Responsibilities

We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. For a FTSE business, we move incredibly fast. When we’re not handling projects, we’re helping all corners of the wider group with what they’re trying to achieve. And around here, you can see the results of your work as soon as you walk into a store, which gives you a real sense of purpose and responsibility. Better still, the team around you will listen to your ideas and opinions, and you’ll have every chance to try something new. The sheer scale and complexity of our set-up means there’s always something else around the corner, and we’ll help and support you every step of the way. We’re trusted to get on with it. So get ready to make things happen here.