At a Glance
- Tasks: Support event planning with financial administration and diverse administrative tasks.
- Company: Join the exciting world of SailGP, the premier high-tech sailing racing league.
- Benefits: Hybrid working model, dynamic team culture, and opportunities for growth.
- Other info: Embrace diversity and contribute to a positive workplace culture.
- Why this job: Be part of thrilling events and make a real impact in a fast-paced environment.
- Qualifications: 1-2 years in admin or event planning, strong organisational skills, and teamwork spirit.
The predicted salary is between 30000 - 40000 € per year.
The Rolex SailGP Championship is the premier high‑tech sailing racing league founded in 2018 and currently in its fifth season.
The Event Administrator supports the Regional Director and Head of Events in the EMEA region on all administrative tasks throughout the event planning cycle, with a strong focus on financial administration. This role requires strong organisational skills and collaboration across teams in a fast‑paced event environment. The role is crucial to the overall planning of the events and ensuring the Event Leadership and event teams are running smoothly.
Key Responsibilities- Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event.
- Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events. This includes:
- Raising purchase orders
- Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
- Supporting procurement manager with RFP and Gatekeeper process
- Tracking of invoicing, payments, and event close out
- Set up and manage shared drives and folders; support onboarding and troubleshooting for team members.
- Support with project management software, working closely with the events team to ensure accountability and progress.
- Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution.
- Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office.
- Support event team on creation of event schedules and run of shows.
- Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback.
- Coordinate travel for Event Operations team members, including policy communication and itinerary changes.
- Ad‑hoc travel to events to fulfil an onsite support role as needed.
- Proactively explores opportunities to add value amongst their team and wider SailGP
- Inclusive team player, championing an environment where diversity is valued
- Understands SailGP's values and contributes to a positive culture
- Offers fresh perspectives and innovative ideas to their team articulating these in a concise way.
- Builds relationships with colleagues, understanding the importance of collaboration.
- 1-2 years experience in an administrative or event planning role.
- Strong attention to detail while managing multiple projects, with a solution focused approach.
- Strong organisational, time management and multitasking skills.
- Able to communicate confidently and adapt communication style according to the needs of the stakeholder.
- Able to work independently but values working collaboratively as part of a team.
- Familiarity with procurement, POs, invoicing and budget tracking.
- Confident in coordinating travel and supporting team onboarding.
- Working knowledge of the sports or live event industry is desirable but not essential.
Location: SailGP Office in London, United Kingdom. Hybrid working model with a minimum of 3 days per week in the London Office.
SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.
Event Administrator, EMEA in London employer: SailGP
SailGP is an exceptional employer that fosters a dynamic and inclusive work culture, where collaboration and innovation are at the forefront of our operations. Located in the vibrant city of London, we offer a hybrid working model that promotes work-life balance while providing ample opportunities for professional growth within the exciting world of high-tech sailing events. Join us to be part of a team that values diversity and encourages fresh perspectives, making every day at SailGP both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Event Administrator, EMEA in London
✨Tip Number 1
Network like a pro! Reach out to people in the event industry, especially those connected to SailGP. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed multiple projects or streamlined processes in past roles. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 3
Be proactive! If you see an event that interests you, reach out directly to the team. Express your enthusiasm and ask how you can contribute. This shows initiative and could set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the SailGP team and ready to dive into the exciting world of event administration.
We think you need these skills to ace Event Administrator, EMEA in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Event Administrator role. Highlight your relevant experience in administrative tasks and event planning, especially any financial administration skills you have. We want to see how you can add value to our team!
Show Off Your Organisational Skills:Since this role requires strong organisational abilities, give examples of how you've managed multiple projects or tasks in the past. We love seeing candidates who can juggle responsibilities while keeping everything on track!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate candidates who can communicate effectively, just like we do in our fast-paced environment!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at SailGP
✨Know Your Numbers
Since the role has a strong focus on financial administration, brush up on your budgeting and invoicing knowledge. Be ready to discuss how you've managed budgets in previous roles or how you would approach financial tracking for events.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Think about times when you successfully managed multiple projects or tasks simultaneously, and be ready to explain your methods for staying on top of everything.
✨Be a Team Player
This position requires collaboration across various teams. Share experiences where you worked effectively with others, especially in fast-paced environments. Emphasise your ability to adapt your communication style to suit different stakeholders.
✨Bring Fresh Ideas
SailGP values innovative thinking, so come prepared with ideas on how you could add value to the team. Whether it's improving processes or enhancing event planning, showing that you can think outside the box will set you apart.
