At a Glance
- Tasks: Support event planning with financial administration and diverse administrative tasks.
- Company: Join the exciting Rolex SailGP Championship team in a dynamic environment.
- Benefits: Hybrid working model, inclusive culture, and opportunities for professional growth.
- Other info: Opportunity to work in a fast-paced, collaborative environment with a focus on diversity.
- Why this job: Be part of high-tech sailing events and make a real impact on the team.
- Qualifications: 1-2 years in admin or event planning, strong organisational skills, and teamwork.
The predicted salary is between 30000 - 40000 € per year.
About The Rolex SailGP Championship is the premier high‑tech sailing racing league founded in 2018 and currently in its fifth season.
The Event Administrator supports the Regional Director and Head of Events in the EMEA region on all administrative tasks throughout the event planning cycle, with a strong focus on financial administration. This role requires strong organisational skills and collaboration across teams in a fast‑paced event environment. The role is crucial to the overall planning of the events and ensuring the Event Leadership and event teams are running smoothly.
Key Responsibilities- Be the primary point of contact for financial administration for the region; supporting ongoing budget updates and financial reporting as directed by the relevant Head of Event.
- Providing a central administrative support role between Event Leadership, Procurement, Finance and Legal in the procurement process for events. This includes:
- Raising purchase orders
- Detailed tracking of progress and providing regular updates to Regional Director and Head of Event
- Supporting procurement manager with RFP and Gatekeeper process
- Tracking of invoicing, payments, and event close out
- Set up and manage shared drives and folders; support onboarding and troubleshooting for team members.
- Support with project management software, working closely with the events team to ensure accountability and progress.
- Handle diverse admin tasks delegated by the Head of Events and Regional Directors, ensuring timely execution.
- Liaise with the Workplace Coordinator based in London to support general administrative tasks to ensure smooth operation of the regional office.
- Support event team on creation of event schedules and run of shows.
- Creation and upkeep of event presentations and planning decks, including event concepts, event guides, recaps and feedback.
- Coordinate travel for Event Operations team members, including policy communication and itinerary changes.
- Ad‑hoc travel to events to fulfil an onsite support role as needed.
- Proactively explores opportunities to add value amongst their team and wider SailGP
- Inclusive team player, championing an environment where diversity is valued
- Understands SailGP's values and contributes to a positive culture
- Offers fresh perspectives and innovative ideas to their team articulating these in a concise way.
- Builds relationships with colleagues, understanding the importance of collaboration.
- 1-2 years experience in an administrative or event planning role.
- Strong attention to detail while managing multiple projects, with a solution focused approach.
- Strong organisational, time management and multitasking skills.
- Able to communicate confidently and adapt communication style according to the needs of the stakeholder.
- Able to work independently but values working collaboratively as part of a team.
- Familiarity with procurement, POs, invoicing and budget tracking.
- Confident in coordinating travel and supporting team onboarding.
- Working knowledge of the sports or live event industry is desirable but not essential.
SailGP Office in London, United Kingdom. Hybrid working model with a minimum of 3 days per week in the London Office.
SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.
Event Administrator, EMEA employer: SailGP
SailGP is an exceptional employer that fosters a dynamic and inclusive work culture, particularly for the Event Administrator role in London. With a strong emphasis on employee growth and collaboration, team members benefit from a hybrid working model that promotes work-life balance while engaging in exciting projects within the high-tech sailing industry. The company values diversity and innovation, ensuring that every employee has the opportunity to contribute meaningfully and develop their skills in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Event Administrator, EMEA
✨Tip Number 1
Network like a pro! Reach out to people in the event industry, especially those connected to SailGP. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed multiple projects or streamlined processes in past roles. This will demonstrate that you’re ready to tackle the fast-paced environment at SailGP.
✨Tip Number 3
Be proactive! If you see an event or project that interests you, reach out directly to the team. Express your enthusiasm and ask how you can contribute. This shows initiative and could set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the SailGP team. Don’t forget to tailor your application to highlight your relevant experience!
We think you need these skills to ace Event Administrator, EMEA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Event Administrator role. Highlight your experience in administrative tasks, especially those related to financial administration and event planning. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how you can add value to our team. Be sure to mention any relevant experience and how it relates to the responsibilities outlined in the job description.
Show Off Your Organisational Skills:Since this role requires strong organisational skills, make sure to showcase examples of how you've successfully managed multiple projects or tasks in the past. We love seeing how you keep things running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at SailGP!
How to prepare for a job interview at SailGP
✨Know Your Numbers
Since the role has a strong focus on financial administration, make sure you brush up on your budgeting and invoicing knowledge. Be prepared to discuss any relevant experience you have with financial tracking or procurement processes, as this will show that you understand the core responsibilities of the position.
✨Show Off Your Organisational Skills
This job requires strong organisational skills, so come ready with examples of how you've managed multiple projects in the past. Think about specific tools or methods you’ve used to keep everything on track, and be ready to explain how these can be applied to the fast-paced environment of event planning.
✨Be a Team Player
Collaboration is key in this role, so highlight your ability to work well with others. Prepare anecdotes that demonstrate how you've successfully worked within a team, especially in high-pressure situations. This will help convey that you’re not just a lone wolf but someone who values teamwork.
✨Understand the Company Culture
Familiarise yourself with SailGP's values and culture before the interview. Be ready to discuss how you can contribute to a positive team environment and bring fresh ideas to the table. Showing that you align with their mission will set you apart from other candidates.
