At a Glance
- Tasks: Coordinate and deliver exciting academic events, from seminars to large conferences.
- Company: Join the dynamic team at Saïd Business School, University of Oxford.
- Benefits: Enjoy 38 days holiday, pension scheme, and discounted travel.
- Other info: Diverse and inclusive workplace that values unique perspectives.
- Why this job: Make a real impact in academia while developing your event management skills.
- Qualifications: Experience in event coordination and strong communication skills required.
The predicted salary is between 31459 - 36616 £ per year.
Overview
Join to apply for the Academic Events Coordinator role at Saïd Business School, University of Oxford.
Grade 5: £31,459 - £36,616 per annum including the Oxford University Weighting of £1,500 per annum. Permanent, full time (36.5 hours per week).
Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.
Key responsibilities
- Coordinate and deliver seminars, research camps and other faculty-led events.
- Manage logistics including registrations, travel, catering and event materials.
- Maintain accurate databases of speakers and participants, and produce reports and evaluations.
- Support marketing and promotion of events in collaboration with internal teams.
- Monitor event budgets, process financial administration and maintain accurate records.
Role requirements / Qualifications
You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.
Other information
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.
Further information on this role can be found in the job description.
At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.
Benefits
- Generous holiday allowance of 38 days including bank holidays
- Membership of the Oxford staff pension scheme
- Discounted bus travel
- Subsidised onsite catering
- Plus, many other University benefits
How to apply
All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For guidance and support, visit https://www.jobs.ox.ac.uk/how-to-apply.
The closing date for applications is 22 September 2025 at 12.00 noon. Interviews will likely be held 29 September 2025.
Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.
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Academic Events Coordinator in Oxford employer: Saïd Business School, University of Oxford
Saïd Business School, University of Oxford is an exceptional employer that fosters a collaborative and innovative work culture, providing employees with ample opportunities for professional growth and development. Located in the heart of one of the world's most prestigious universities, the role of Conference Growth & New Business Manager not only offers competitive salary and benefits but also the chance to engage with influential leaders and contribute to impactful events that shape the future of business education.
Contact Details:
Saïd Business School, University of Oxford Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Academic Events Coordinator in Oxford
✨Connect with Local Educational Institutions
Get involved with universities and colleges in your area, especially those that offer adult continuing education programmes. Attend open days or even guest lectures to network with faculty members and find out about potential job openings before they even get advertised.
✨Leverage Professional Education Networks
Join professional networks focused on adult education, such as the Adult Learning Australia or the International Society for Technology in Education. These communities often have job boards or can point you towards opportunities at places like Saïd Business School, University of Oxford just waiting for the right candidate!
✨Showcase Your Passion for Lifelong Learning
In your interviews, share your own experiences and thoughts on lifelong learning. Highlight any courses or workshops you've taken recently to demonstrate your commitment to personal development and the importance of education. This is a big plus for roles in this field!
✨Apply Through Our Website
Don't forget to check out our careers page at Saïd Business School, University of Oxford. Applying directly through our website not only makes your application stand out but also shows you're genuinely interested in joining us. We love seeing candidates who take that extra step.
We think you need these skills to ace Academic Events Coordinator in Oxford
Some tips for your application 🫡
Highlight Your Experience in Education:When crafting your CV for the Academic Events Coordinator role, make sure to emphasise any relevant experience in adult or continuing education. This could be teaching credentials, training sessions you've facilitated, or programmes you’ve developed. The more specific you can be about your contributions and outcomes, the better!
Showcase Your Interpersonal Skills:In the adult continuing education sector, strong communication and interpersonal skills are key. Use your cover letter to share specific examples of how you’ve worked with diverse groups or handled different learning styles. Let us see how you've engaged learners—you’re selling your teaching style here!
Connect Your Passion to Our Mission:At Saïd Business School, University of Oxford, we value candidates who resonate with our mission to empower lifelong learners. Make sure your cover letter reflects your passion for adult education and your alignment with our goals. A genuine connection can really make your application stand out!
Keep it Professional Yet Personable:While it’s important to maintain professionalism in your application, don’t be afraid to let your personality shine through. We’re looking for someone who can connect with our learners, so a friendly, approachable tone can help convey that vibe in your written materials. Apply through our website and let us see the real you!
How to prepare for a job interview at Saïd Business School, University of Oxford
✨Showcase Your Passion for Lifelong Learning
When interviewing for a role in adult continuing education at Saïd Business School, University of Oxford, it's super important to highlight your passion for lifelong learning. Share personal anecdotes or experiences that demonstrate your commitment to education and how you've fostered a love for learning in others – this is something hiring managers love to see!
✨Prepare for Adult Education Methodologies
Be ready to dive into your knowledge of andragogy and educational theories during the interview. Expect questions about how you would adapt your teaching styles for adult learners – think about specific strategies you’ve used in the past and be prepared to discuss how they positively impacted your students.
✨Discuss Your Experience with Diverse Learners
At Saïd Business School, University of Oxford, you’ll likely encounter a diverse range of adult learners, so don’t shy away from discussing your experience with different demographics. Be prepared to share your successes in engaging learners from varied backgrounds, and how your approach has adapted to meet their unique needs.
✨Demonstrate Your Ability to Collaborate
Given that this is a full-time role, teamwork will be essential. Be ready to talk about your experiences working in collaborative settings, whether it be with fellow educators, administrators, or community partners. Highlight specific projects where your collaborative efforts contributed to successful educational outcomes.
