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- Tasks: Coordinate and deliver exciting academic events, from seminars to large conferences.
- Company: Join the dynamic team at Saïd Business School, University of Oxford.
- Benefits: Enjoy 38 days holiday, pension scheme, and discounted travel.
- Why this job: Make a real impact in academia while developing your event management skills.
- Qualifications: Experience in event coordination and strong communication skills required.
- Other info: Diverse and inclusive workplace that values unique perspectives.
The predicted salary is between 31459 - 36616 £ per year.
Overview
Join to apply for the Academic Events Coordinator role at Saïd Business School, University of Oxford.
Grade 5: £31,459 – £36,616 per annum including the Oxford University Weighting of £1,500 per annum. Permanent, full time (36.5 hours per week).
Saïd Business School is seeking a highly organised and proactive Academic Events Coordinator to join our Academic Events Team, part of Faculty Services. This team supports faculty in delivering a wide range of research-driven events, from weekly seminars and subject-specific workshops to large-scale academic conferences and recruitment events.
Key responsibilities
- Coordinate and deliver seminars, research camps and other faculty-led events.
- Manage logistics including registrations, travel, catering and event materials.
- Maintain accurate databases of speakers and participants, and produce reports and evaluations.
- Support marketing and promotion of events in collaboration with internal teams.
- Monitor event budgets, process financial administration and maintain accurate records.
Role requirements / Qualifications
You will have proven experience in organising and coordinating events, excellent project and time-management skills and a sharp eye for detail. Highly organised, self-motivated and proactive, you will bring strong communication skills, a confident and professional manner and a customer-focused approach.
Other information
You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.
Further information on this role can be found in the job description.
At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.
Benefits
- Generous holiday allowance of 38 days including bank holidays
- Membership of the Oxford staff pension scheme
- Discounted bus travel
- Subsidised onsite catering
- Plus, many other University benefits
How to apply
All applications must include a CV, Supporting Statement/Cover Letter and Current Salary. For guidance and support, visit https://www.jobs.ox.ac.uk/how-to-apply.
The closing date for applications is 22 September 2025 at 12.00 noon. Interviews will likely be held 29 September 2025.
Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.
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Academic Events Coordinator employer: Saïd Business School, University of Oxford
Contact Detail:
Saïd Business School, University of Oxford Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academic Events Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with those already working at Saïd Business School. You never know who might give you the inside scoop or even put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the school and its events. Show us that you’re not just another candidate; demonstrate your passion for academic events and how you can contribute to their success.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your experience and skills clearly, especially when it comes to event coordination and management.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to follow the process.
We think you need these skills to ace Academic Events Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Academic Events Coordinator role. Highlight your event coordination experience and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a perfect fit. Be sure to mention specific events you've coordinated and how they relate to what we do at Saïd Business School.
Show Off Your Organisational Skills: Since this role requires excellent project and time-management skills, don’t forget to showcase examples of how you've successfully managed logistics for events in the past. We love seeing those details that demonstrate your proactive approach!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the info you need to make your application stand out!
How to prepare for a job interview at Saïd Business School, University of Oxford
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events Saïd Business School hosts. Familiarise yourself with their recent seminars and conferences. This will not only show your enthusiasm but also help you discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
Prepare examples that highlight your project management and time-management skills. Think of specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your proactive approach and attention to detail.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly. Since strong communication is key for this role, consider doing mock interviews with friends or family. Focus on conveying your ideas in a structured manner, which will reflect your professional manner during the actual interview.
✨Be Ready to Discuss Budgets
Since managing event budgets is part of the role, brush up on your financial administration skills. Be prepared to discuss how you've monitored budgets in past roles and any tools or methods you used to keep track of expenses. This will show your capability in handling financial aspects effectively.
