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For Companies At a Glance
- Tasks: Support the CEO and Board with admin, logistics, and event coordination.
- Company: Join SAH Diagnostics, a gold award-winning diagnostic services provider in the UK.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Must be Bristol-based; enjoy a hands-on role with diverse responsibilities.
- Why this job: Be at the heart of operations, making a real impact in a fast-paced setting.
- Qualifications: Organisational skills, communication prowess, and a proactive attitude are essential.
The predicted salary is between 30000 - 42000 £ per year.
SAH Diagnostics is a gold award-winning company renowned for delivering exceptional diagnostic services across the UK. We are currently seeking dedicated, highly competent individuals.
Role Overview
We are seeking a proactive, adaptable, and highly organised Personal Assistant (PA) to the Board of Directors to support senior leadership and coordinate a wide range of operational, administrative, and logistical functions. This is a key role in ensuring the smooth running of both head office and wider company activities. It’s ideal for someone who thrives in a fast-paced, multi-faceted role and can work independently with minimal supervision.
Key Responsibilities
- Executive & Administrative Support
- Act as the primary point of contact for the Board of Directors
- Sit in on meetings to take accurate minutes and follow up on actions
- Chair weekly company-wide meetings, prepare agendas, and share minutes
- Coordinate internal audits and management reviews with the Compliance Manager
- Maintain ISO compliance across five standards
- Office & Facilities Management
- Manage the Bristol office environment and day-to-day needs
- Order and maintain office supplies, equipment, and snacks for kitchen and meeting rooms
- Book conference rooms and send calendar invites for meetings and company-wide events
- Handle incoming mail and ensure it reaches the right recipients
- Operational & Logistical Support
- Manage inventory and consumable stock levels, including ordering and restocking
- Coordinate delivery and movement of stock across Bristol sites
- Oversee company vehicles – maintain records for MOT, insurance, road tax, and organise servicing/repairs
- Manage utilities across all company properties (gas, electric, water)
- Support property management tasks: rent, deposits, tenancy arrangements, furniture, waste collection, and council tax
- Process all construction-related invoices: break down costs and present summaries to the Directors for approval and payment
- Coordinate with internal and external construction teams: manage communications, schedule tasks, and organise delivery of equipment and materials for ongoing projects
- Events & Communications
- Coordinate all internal and external events, including:
- Booking event booths and logistics
- Organising travel and accommodation
- Liaising with the marketing team for materials and merchandise
- Managing event payments and sponsorships
- Handle all communications for events, ensuring internal teams and external stakeholders are kept informed and up to date
- Send event invitations and updates to attendees in a timely and professional manner
Required Skills and Qualifications
- Core Competencies
- Organizational Skills: Demonstrated ability to manage multiple tasks and establish priorities effectively.
- Time Management: Expertise in completing assignments within designated deadlines.
- Communication Skills: Proficient verbal and written communication capabilities.
- Problem-Solving: Adept at addressing challenges and resolving unforeseen circumstances promptly.
- Technical Proficiency: Familiarity with commonly utilized software such as Microsoft Office, Google Workspace, and scheduling tools.
- Preferred Qualifications
- Prior experience serving in a Personal Assistant role or a comparable position.
- A commitment to discretion and confidentiality, especially when handling sensitive information.
- Flexibility to accommodate evolving tasks or schedules.
Key Skills & Attributes
- Excellent organisational and multitasking skills
- Strong ability to quickly switch between tasks and priorities
- Confident communicator with strong interpersonal skills
- Independent, self-motivated, and able to work with minimal supervision
- Practical, hands-on approach and problem-solving mindset
Requirements
- Must be Bristol-based, with a requirement to work in the Bristol office at least 3 days per week
- Full UK driving license and access to a vehicle is preferred (for local site support and stock movement)
- Experience in a PA, Office Manager, or operational support role
- Familiarity with ISO standards and compliance-driven environments
- Previous exposure to event planning, training systems, or property/facilities management
- Experience in the healthcare sector or other regulated industries
Personal Assistant to Chief Executive Officer in West Bromwich employer: SAH Diagnostics
Contact Detail:
SAH Diagnostics Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Chief Executive Officer in West Bromwich
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities at SAH Diagnostics or similar companies.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their services and values, so you can show how your skills align perfectly with what they need. This will help you stand out as a candidate who truly gets it!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be a confident communicator. Try mock interviews with friends or family to refine your responses and ensure you come across as professional and personable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Personal Assistant to Chief Executive Officer in West Bromwich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can handle multiple tasks and priorities effectively.
Craft a Compelling Cover Letter: Your cover letter should reflect your enthusiasm for the role and the company. Use it to showcase your communication skills and explain why you're the perfect fit for supporting the Board of Directors.
Showcase Relevant Experience: If you've got experience in a similar PA or operational support role, make it shine! Mention specific tasks you've handled that align with the responsibilities listed in the job description.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at SAH Diagnostics
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the CEO. Familiarise yourself with the key tasks mentioned in the job description, like managing office supplies and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in fast-paced environments.
✨Communicate Clearly and Confidently
As a PA, you'll need strong communication skills. Practice articulating your thoughts clearly and confidently during the interview. You might be asked to explain how you would handle specific situations, so think about your problem-solving approach and be prepared to share relevant examples.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your ability to handle challenges typical for a PA. For instance, how would you manage conflicting priorities or unexpected changes in schedule? Think through these scenarios beforehand and outline your thought process to showcase your adaptability and quick thinking.