Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage reception duties, coordinate documents, and support a busy team in a dynamic office.
- Company: Join ITI Group, a leading partner in digital transformation with a global presence.
- Benefits: Enjoy 25 days leave, flexible hours, private medical insurance, and more!
- Why this job: Be at the heart of the business and make a real impact while developing your skills.
- Qualifications: Previous admin/receptionist experience and good communication skills required.
- Other info: Great career growth opportunities in a supportive and innovative environment.
The predicted salary is between 20800 - 26000 £ per year.
We’re looking for a Receptionist / Office Administrator to join our team in Sheffield on a fixed term contract covering maternity until April 2027. In this role, you will ensure the smooth running of our office and provide excellent support to the wider ITI team. You’ll be at the heart of the business, managing reception duties, coordinating documents, handling car hire bookings, and providing general administrative assistance to colleagues across the organisation. This role is perfect for someone who is organised, proactive, and enjoys supporting a busy team while contributing to an efficient and professional office environment.
Salary: Up to £26,000, depending upon skills and experience.
You will:
- Receive and direct incoming calls
- Open and distribute incoming and outgoing post
- Ensure the general reception area is tidy and adhering to the clean desk policy
- Maintain the coffee machines in communal areas
- Download P11D reports through Nexus and record hire car vehicles on MID Allianz for Insurance records
- Reconcile all Trakotel invoices with correct cost codes and authorise payments for Purchasing
- Check on Stationary or Catering supplies and place any orders as required
- Distribute milk on Mondays and Wednesdays in each canteen area
- Carry out weekly checks and stock up on the tea/coffee/sugar supplies in each canteen area
- Reconcile Nexus (Car Hire) invoices with correct cost codes and authorise payments for purchasing
- Carry out monthly checks on driver licence expiry dates for driver declarations – if any due to expire, send reminder emails to the drivers to submit their new driver licence details and processing forms as required
- Receive and welcome visitors
- Maintain visitor logs via the visitor sign in system
- Handle access control and the issue of visitor and temporary staff badges
- Prepare refreshments and catering orders for visitors
- Reconcile all hospitality invoices with the correct cost codes and authorise payments for Purchasing
- Maintain fire register with any new starters/leavers
- Process Business use of Personal Vehicle forms
- Carry out any general administrative tasks requested to support the business
- Display posters or signs around the office and change them when new documents are produced
- Book and manage meeting rooms
- Carry out Annual DVLA checks and email all staff to remind them that Driver Declaration Forms are due to be returned, checks to be made and spreadsheet updated with confirmation that drivers are covered – this task takes place in March
- Archive at the end of the Year in the Travel and Admin Inbox; creating new folders for the next year
- Archive at the end of the Year in the Reception, Travel and Admin folders in Reception drive; creating new spreadsheets to use for Travel, Driver Declarations, out of hours support spreadsheets etc
We are looking for:
Experience and Knowledge- Previous experience working within an Administrator/Receptionist role
- GCSEs grade A-C (or equivalent) in Maths and English
- Ability to manage multiple, competing priorities
- Computer literate, in particular: proficient user of IT packages including MS Office and Adobe Acrobat
- Good standard of written and oral communication
- Willingness to take ownership, be proactive and demonstrate problem solving skills
- Excellent attention to detail skill and ability to prioritise work
- Excellent time management, interpersonal and organisational skills
- Presentable, professional and approachable
- Ability to work and develop relationships with people remotely e.g. via email and phone
- A can-do attitude and willingness to succeed
- Ability to show initiative and can see a task through to the end
- Calm and effective when working under pressure
In line with our company values we are looking for someone who:
- Will Deliver what we promise
- Will demand the highest levels of Safety and Security
- Will apply Technical Mastery
- Is committed to Continual Learning
- Will challenge the norm to make a difference through Innovation
As a Great Place to Work® certified organisation with over 50 years of deep technology expertise, you’ll work alongside specialists who solve complex, real-world challenges. You’ll gain exposure to intelligent systems that power critical facilities - building skills that shape safer, smarter, and more sustainable operations. At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:
- 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
- Flexible start and finish times, including flexi-Fridays
- Competitive Employee Referral Award Scheme
- Private Medical Insurance
- Life Assurance
- Pension
- Payment of professional membership fees
- Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
- Enhanced family friendly policies
ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.
Please note: to help our interviewers stay fully engaged in the conversation, we use an AI note taker during first-round interviews. It will join the meeting to create a transcript, which is used only to support the hiring process.
Application Deadline: 16/03/2026
Receptionist / Office Administrator (Maternity Cover) in Sheffield employer: Sage Global Services Limited
Contact Detail:
Sage Global Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Office Administrator (Maternity Cover) in Sheffield
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on ITI Group. Understand their values and what they do. This will help you tailor your answers and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Receptionist / Office Administrator. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Dress to impress! Make sure you look professional and presentable for your interview. First impressions count, and you want to show that you take the opportunity seriously and fit the professional environment at ITI Group.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist / Office Administrator (Maternity Cover) in Sheffield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Receptionist / Office Administrator role. Highlight your relevant experience and skills that match what we're looking for, like your organisational abilities and proactive attitude.
Show Off Your Communication Skills: Since this role involves a lot of interaction with colleagues and visitors, it's important to demonstrate your written communication skills. Keep your application clear, concise, and professional – it’s your first chance to impress us!
Be Detail-Oriented: Attention to detail is key in this position. Double-check your application for any typos or errors before submitting it. A polished application shows us you care about quality and can manage tasks effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Sage Global Services Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist / Office Administrator. Familiarise yourself with tasks like managing reception duties, handling car hire bookings, and maintaining office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Practice Your Communication Skills
As a Receptionist, you'll be the first point of contact for visitors and callers. Practice clear and professional communication, both verbal and written. Consider role-playing common scenarios, such as answering phone calls or welcoming guests, to boost your confidence and ensure you come across as approachable and professional.
✨Emphasise Your Proactive Attitude
The job description highlights the need for someone who takes ownership and shows initiative. Think of instances where you've gone above and beyond in previous roles. Be prepared to share these stories during your interview to illustrate your proactive approach and problem-solving skills.