The Transport Planner plays a pivotal role in coordinating our HGV delivery team, liaising with site contacts and integrating with the Operations Management Team
Your primary responsibility will be coordinating and scheduling the HGV delivery team and communicating with our customers.
You'll work closely with our Transport Manager, Sales Team and Drivers, to support them in meeting client needs.
Salary & Benefits
42.5 hours per week
Monday to Friday at SafeSite HQ
30 days holiday (22 + 8 bank holidays)
One additional day of holiday per year up to 5 years
Staff social events
Medical Claims benefits
Discounts at many Major Retailers and Service Providers
Employee assistance program
Continuous career development and coaching
Principle Duties and Responsibilities
The specific accountabilities of this flexible role may alter from time to time in order to meet the needs of the company, but accountabilities will include (or be equivalent in nature to) those listed below:
Integrated Transport Planning & Operations
- Plan, schedule and coordinate all deliveries and collections across both internal fleet operations and external hauliers to optimise routing efficiency, vehicle utilisation and service performance.
- Own end-to-end transport planning, ensuring alignment between stock availability, depot allocations, vehicle capacity and delivery schedules.
- Develop and maintain a strong understanding of company stock holdings and depot-level stock allocations to ensure deliveries are fulfilled accurately and on time.
- Work closely with depot and operations teams to ensure stock is correctly allocated, available and prepared in line with delivery plans.
- Plan work to meet tight customer deadlines while ensuring loads are planned safely, efficiently and in compliance with legal and operational constraints.
- Re-adjust routes and delivery plans as required, communicating changes effectively to minimise disruption.
- Work closely with external haulage partners to coordinate delivery schedules and ensure service levels and compliance requirements are met.
Systems, Load Planning & Fleet Coordination
- Develop and maintain in-depth working knowledge of the company’s transport and stock management systems (e.g. Syrinx), using them to support effective planning and decision-making.
- Monitor stock levels, allocations and movements through transport systems, ensuring data accuracy and visibility.
- Produce daily load plans and distribute them to warehouses and depots in a timely manner to allow sufficient time for loading.
- Work closely with the Transport Manager to coordinate vehicle availability, fleet readiness and maintenance schedules.
- Maximise vehicle utilisation and cost efficiency across the transport network.
- Manage external haulier budgets and ensure KPI’s are achieved.
Compliance and Continuous Improvement
- Maintain positive and professional relationships with customers, providing a reliable and high-quality transport service.
- Communicate transport movements, schedules and changes clearly to customers, depots, operations teams and third-party unload crews.
- Support the Transport Manager with fleet compliance, accreditations (e.g. FORS, CLOCS), insurance communications and reporting of vehicle defects.
- Produce transport performance reports and tachograph analysis as required.
- Identify and support transport-related improvement initiatives and projects that enhance service quality, operational efficiency and contract profitability.
- Take an active role in change management and provide support during crisis management situations.
- Adherence to company policies and procedures relating to Health & Safety, Environment and Quality.
Level of Knowledge and Experience
- Experience in HGV planning and coordination
- Confident in telephonic and written communication
- MS Office Suite
- Strong working knowledge of UK transport legislation, compliance requirements and operational constraints.
Advantageous
- Previous experience in HGV Driving.
- Knowledge in water-filled barriers, timber hoarding, and key products and services offered by SafeSite Facilities is desirable.
- Manager CPC / CPC National or International highly advantageous.
Skills and Competencies
- The ability to work well on your own and as part of a team.
- Ability to gain trust and respect of superiors and team members to develop relationships.
- Good organisational, planning and time management skills.
- The ability to pay attention to detail.
- Highly organised and able to coordinate multiple demands.
- Aware of personal strength and development needs
- Flexible, self-motivated and confident
- Have initiative and focus.
- A good business sense and a professional manner
- Highly organised and able to coordinate multiple demands.
Since we began in 2009 as a small, family-run business, we have grown rapidly to become a leader in site safety and security, operating nationwide across the UK and beyond.
Throughout the years we have continued to grow, expanding our range of products and services through innovation and learning. We have obtained numerous leading accreditations, ensuring we are always at the forefront of industry standards. Our organisation may look different to when we started, but our values haven’t changed one bit. Our highly experienced team prides itself on providing fast and efficient service to meet the varying needs of our diverse customer base.
Our Values - OneTeam
At SafeSite our mission is to deliver exceptional, uncompromising service that sets the standard in our industry. Our focus is to exceed customer expectations through precision, reliability, and innovation, making us their trusted partner of choice. This is demonstrated in our core values as we come together to support each other as One T.E.A.M.:
- Teamwork - We work together in collaboration as one team and support and respect our fellow colleagues and clients.
- Environment - We are committed to be conscious of our planet and champion sustainable practices.
- Accountability - We hold ourselves accountable for our performance and own any challenges that arise.
- Mastery - We are experts in what we do, striving for excellence and do not accept mediocrity. Don’t take our word for it, read our clients reviews.
- Medicash Healthcare Benefits
- Company Christmas Party and Summer BBQ
- Pension Scheme
- Cycle to work scheme
- Employee discounts at major outlets and gyms
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