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- Tasks: Support procurement by managing purchase orders and supplier records with precision.
- Company: Join Safeguard Armour, a dynamic team focused on excellence in procurement.
- Benefits: Enjoy competitive pay, flexible working hours, and opportunities for growth.
- Why this job: Be part of a vital function that keeps the company running smoothly.
- Qualifications: Strong organisational skills and a knack for detail are essential.
- Other info: Perfect for those looking to kickstart their career in procurement.
The predicted salary is between 30000 - 42000 £ per year.
Safeguard Armour are hiring a dedicated and consistent Procurement Administrator. You provide administrative and systems support to the procurement function, ensuring purchase orders, supplier records, and procurement documentation are accurate, compliant, and processed on time. You should be dynamic, dedicated and able to multi-task and handle different threads dynamically throughout the day. Good attention to detail, consistency and capacity to deal with new incoming streams of tasks is essential.
Key Responsibilities
- Procurement Administration
- Raise, review, and process purchase orders (POs) to verified suppliers.
- Amend or cancel POs as required, ensuring approvals and audit trails are maintained.
- Track PO status, confirmations, and outstanding orders; follow up with suppliers and internal requesters.
- Support goods receipt and delivery confirmations; resolve basic quantity or price mismatches.
- Coordinate the supplier onboarding process, including collecting request forms, banking details, and tax/VAT information.
- Gather and verify necessary compliance documentation and quality certifications.
- Maintain and update supplier master data within the internal system (ERP/CRM) to ensure records are complete and accurate.
- Maintain organized procurement files and documentation, including quotes, contracts, and due diligence records.
- Ensure all procurement activity complies with internal approval thresholds and record-keeping requirements.
- Support internal audits by retrieving documentation and maintaining clear evidence trails.
- Act as the first point of contact for routine procurement queries regarding order status or system procedures.
- Liaise with the Finance team to support invoice matching and resolve any 3-way match issues.
- Coordinate with internal teams (Operations, IT, Projects) to ensure requirements are clearly documented.
- Produce routine reports on open orders, spend summaries, and supplier onboarding status.
- Identify recurring administrative issues and suggest simple process improvements or template updates.
- Support team initiatives by maintaining trackers and taking minutes during operational meetings.
Procurement Administrator in Leeds employer: Safeguard Armour LTD
Contact Detail:
Safeguard Armour LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administrator in Leeds
✨Tip Number 1
Get your networking game on! Reach out to people in the procurement field, attend industry events, and connect with professionals on LinkedIn. You never know who might have a lead on that perfect Procurement Administrator role.
✨Tip Number 2
Practice makes perfect! Prepare for interviews by role-playing common procurement scenarios. Think about how you’d handle purchase orders or supplier queries, and be ready to showcase your attention to detail and organisational skills.
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values. Check out our website for openings at Safeguard Armour and tailor your approach to show why you’re the ideal fit for their Procurement Administrator position.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from your conversation to remind them of your fit for the Procurement Administrator position.
We think you need these skills to ace Procurement Administrator in Leeds
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in procurement administration. Use keywords from the job description to show that you understand what we're looking for and how you fit the bill.
Show Off Your Attention to Detail: Since attention to detail is key for this role, ensure your application is free from typos and errors. A clean, well-organised application reflects your ability to maintain accurate records, which is crucial for us.
Be Clear and Concise: When writing your cover letter, get straight to the point. Clearly outline your relevant experience and how it aligns with the responsibilities listed in the job description. We appreciate straightforward communication!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Safeguard Armour LTD
✨Know Your Procurement Basics
Before the interview, brush up on key procurement concepts like purchase orders, supplier onboarding, and invoicing. Being able to speak confidently about these topics will show that you understand the role and can hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Highlight your attention to detail and how you ensure accuracy in your work. This will demonstrate your ability to thrive in a dynamic environment, just like the one at Safeguard Armour.
✨Familiarise Yourself with ERP/CRM Systems
If you have experience with ERP or CRM systems, be ready to discuss it. If not, do some research on common systems used in procurement. Showing that you're tech-savvy and willing to learn will impress the interviewers.
✨Prepare for Common Questions
Think about questions related to compliance, documentation, and supplier management. Prepare thoughtful answers that reflect your understanding of the role and how you can contribute to the team. Practising with a friend can help you feel more confident.
