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- Tasks: Manage project documents and ensure smooth communication within the team.
- Company: Join Sacyr UK and Ireland, a top employer dedicated to creating a better world.
- Benefits: Enjoy 34 days' leave, wellness vouchers, and professional development opportunities.
- Why this job: Be part of a high-profile project that makes a real difference in cancer care.
- Qualifications: 3 years' experience in document control and strong IT skills required.
- Other info: Inclusive workplace with global career opportunities and a supportive team.
The predicted salary is between 30000 - 42000 £ per year.
As a Document Controller (Maternity Cover), you'll play a pivotal role in our mission to create a state-of-the-art cancer centre. This role is responsible for ensuring that all document management processes are correctly followed, including the intake, handling, and storage of project documentation. The Document Controller will maintain accurate and up-to-date records, such as design drawings, reports, registers, subcontractor communications, agendas, meeting minutes, quality inspections, and checklists. Administration and office tasks are part of the role, including the creation of templates, email correspondence management, agendas and minutes of meetings elaboration, events organisation, and maintaining work procedures.
About Us: At Sacyr UK and Ireland, we're passionate about creating a better world through our projects. Our workplace is inclusive, diverse, and designed for everyone to thrive. We are proud to have been named a Sunday Times Top 100 Employer in both 2024 and 2025, and to be accredited as a Living Wage and Disability Confident employer.
About you: If your values align with ours, and you are passionate about being part of our team, read on. Our team is professional, great communicators, adaptable, full of integrity, and generally a fabulous bunch. If this sounds like you, and you can demonstrate the required skills and experience, we want to hear from you.
Our Benefits:
- 34 days' annual leave
- Employee Assistance Programme
- Life assurance – 4x annual salary
- Pension scheme
- Cycle to Work scheme
- Eye care vouchers
- Annual health checks with Randox Health
- Enhanced annual leave
- Company-funded language lessons – Spanish/English
- Company-funded training: training, certifications, and memberships in accredited bodies related to the position
- Lighthouse Club membership
- Tech purchase scheme
- Discount shopping vouchers
- Wellness voucher programme
- Opportunity for additional professional development
Key Responsibilities include:
- Archive, update, create & maintain registers/trackers to ensure that this is up to date.
- Communicate and collaborate with ProjectCo General Manager, Construction Director and project managers.
- Submission of emails, submittals, transmittals in coordination with other document controllers.
- Establish a procedural framework: identify, collect, distribute and complete the controlled documents.
- Work with auditors to maintain ISO status.
- Maintaining various Project registers including but not limited to drawings, BIM models, compensation events, consents, notification transmittals etc.
- Ensure the information and document control system is implemented in compliance with the Client's standard and is updated to reflect revisions to those standards.
- Maintain a watchful and alert attitude toward Project Team meetings, developing routine reports and metrics to gauge a Project Team's success.
- Support of O&M manual templates.
- Maintenance of Health and Safety documentation and follow company procedures.
- Promote agile software, oversee and record its upgrades through protocol to make Document Control more effective.
- Prepare and input construction documents into Document systems and develop monthly reports and presentations.
- Email draft preparation for official communications.
- Support the General Manager and the Construction Director on a variety of tasks for official events, presentations and communications.
- Sustain coordination and communication between contractor/s and management.
- Additional duties associated with the role as determined by the management.
Essential criteria:
- Right to work in the UK
- 3 years' experience in a similar role
- Previous Document Controller experience in engineering/construction
- Demonstrated experience with the use of Adobe Acrobat and Document Control hardware and Software.
- Experience with IT software, in particular the Microsoft suite, including Excel, Outlook, PowerPoint, Word.
- Ability to analyze and come to conclusions.
- Excellent time management, prioritization & organisation skills.
- Ability to follow specific processes and procedures.
- Exceptional attention to detail.
- Ability to work in a busy environment.
- Problem-solving skills and creative thinking.
- Willingness to learn new skills and embrace emerging technology.
- Team working and influencing skills.
- Good listening, written and verbal communication skills.
- Focused, self-motivated with a proven track record of establishing great professional working relationships at all levels.
Desirable criteria:
- Knowledge of the ISO 9001 and ISO 14001
In return, you will be working on a high profile 'once in a lifetime' project where you will be supported by a collaborative team in a learning environment. We offer local and global career opportunities and whilst this project is based in Cardiff our teams are truly global. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We encourage applications from all backgrounds and are committed to creating an inclusive environment for all employees. We are open to making reasonable adjustments to enable all applicants to participate in the recruitment process. Please let us know if you need any adjustments as part of the application process. Ready to be part of our transformative journey? Apply now and contribute to building a better future #SacyrOnCourse
Document Controller in Cardiff employer: SACYR
Contact Detail:
SACYR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Cardiff
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their values and recent achievements. This will not only help you answer questions but also show that you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Document Controller, you’ll need to convey information clearly and effectively. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us. So, go ahead and hit that apply button!
We think you need these skills to ace Document Controller in Cardiff
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a Document Controller. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it's managing documents or collaborating with teams, we want to see how you can bring value to our project.
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point about your qualifications and why you want to join us.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, your application will be seen by the right people, and you'll be one step closer to joining our fabulous team!
How to prepare for a job interview at SACYR
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing as a Document Controller. Brush up on your knowledge of design drawings, reports, and registers. Being able to discuss these confidently will show that you're ready to hit the ground running.
✨Showcase Your Tech Skills
Make sure you highlight your experience with Adobe Acrobat and the Microsoft suite during the interview. Prepare examples of how you've used these tools in past roles to streamline document management processes. This will demonstrate your technical proficiency and problem-solving skills.
✨Emphasise Attention to Detail
Since this role requires exceptional attention to detail, come prepared with examples from your previous work where your meticulousness made a difference. Whether it was catching an error in a report or ensuring compliance with ISO standards, these stories will illustrate your fit for the role.
✨Be Ready to Discuss Teamwork
The job involves collaboration with various stakeholders, so be prepared to talk about your teamwork experiences. Share specific instances where you successfully communicated with project managers or other team members to achieve a common goal. This will highlight your ability to work well in a dynamic environment.