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- Tasks: Manage e-Rostering and e-job planning systems while providing training and support to staff.
- Company: Join a friendly team at GHC dedicated to improving workforce management.
- Benefits: Enjoy a supportive work culture with opportunities for professional growth.
- Why this job: Make a real difference in staff scheduling and enhance operational efficiency.
- Qualifications: Strong IT skills, experience with information systems, and a passion for training.
- Other info: Be part of a diverse workforce committed to inclusivity and continuous improvement.
The predicted salary is between 36000 - 60000 £ per year.
An exciting opportunity has arisen for an e-Rostering and e-job planning Administrator and Trainer to join the E-Rostering Team at GHC. We are a small friendly team committed to delivering the maximum benefits to the trust from our e-Rostering and e-job planning systems.
The successful candidate will have high levels of IT literacy with recent extensive experience of using information systems, ideally with e-Rostering. Experience of delivering training would be beneficial. This role will include providing day-to-day systems support and training, requiring someone who has strong IT skills and knowledge of Microsoft Office packages, together with effective interpersonal and communication skills, a can-do attitude and the confidence to support staff and managers to resolve their queries. The role is fast-paced and varied and requires a passion for problem-solving plus the ability to prioritise own workload.
The E-Rostering Team is responsible for the development and maintenance of the trust E-Rostering System and E-Job planning system. We have over 150 live rotas to manage, as well as ensuring that payroll is accurate and submitted every week and every month. The team is also responsible for training managers and staff on how to use the system effectively and efficiently and supporting these staff in how to resolve any errors that may have occurred. E-job planning was implemented in 2025, and this role will lead on the e-job planning training and administration.
Responsibilities- To maintain and develop the E-Rostering & E-Job Planning utilities across clinical and non-clinical services within the Trust, including Medical Staffing.
- To provide training in the use of the E-Rostering & E-Job Planning systems to staff who use the systems which will ensure that full benefits are realised.
- To provide training to staff members in the use of the web-based E-Rostering system as and when required to enable staff to request shifts and view their individual profiles.
- To carry out audits of the E-Rostering system ensuring that the system is used appropriately and staff are paid correctly.
- To support implementation of new features of the system to enable a more streamlined service.
- To support the Centralised E-Rostering service as required.
- To ensure that e-job plans meet national and local policy.
- To supervise/line manage other team members if required.
- To assist in the setup, maintenance and development of the Trust E-Rostering system.
- Lead on the system maintenance and integrity of the e-job planning system on behalf of all staff groups registered on the system.
- Act as a point of contact for e-job planning.
- Support with the annual job planning round.
- To work closely with service managers and staff to ensure that both the rostering system and E-Job planning system is used appropriately, efficiently and effectively.
- Run reports from the E-Rostering system to enable management overview of the use of the system.
- To work effectively with team members to ensure that the rostering system reflects information held in ESR.
- Use ESR to maintain the integrity of both systems ensuring that any anomalies are fed back to workforce information colleagues.
- To run BI reports from ESR so that the E-Rostering system can be checked for accuracy.
- Provide E-Rostering training for staff and managers in the full use of the system, this will include the E-Rostering approval process.
- Maintain strict confidentiality over the holding and dissemination of personal information both within and outside of the organisation.
- To provide expert advice and guidance on all aspects of the E-Rostering system, which will include links to ESR and payroll.
- To run payroll weekly and monthly, and complete payroll compliance checks for accuracy.
- Provide regular feedback to managers and staff about system usage including hints and tips about how to improve efficiency and effectiveness of the system.
- To work closely with staff bank colleagues so that all shifts are filled appropriately, maximising staffing efficiencies and ensuring continuity of service provision.
- To work effectively with the E-Rostering system provider so that the system is used to its full potential.
- To carry out regular audits of the system to ensure that it is used appropriately, and that staff are paid correctly.
- To continuously strive for improvement in services.
- To be a key contact for any system issues and work to resolve these effectively and in a timely manner.
- To take on any additional duties that are commensurate with this post.
E-Rostering and E-Job Planning Administrator and Trainer in Tewkesbury employer: Saarthy Travel Solutions
Contact Detail:
Saarthy Travel Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land E-Rostering and E-Job Planning Administrator and Trainer in Tewkesbury
✨Tip Number 1
Network like a pro! Reach out to current employees at GHC through LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the role. Personal connections can give you an edge!
✨Tip Number 2
Prepare for the interview by practising common questions related to e-Rostering and training. Think about how your past experiences align with the job description. We want to see your passion for problem-solving and your can-do attitude shine through!
✨Tip Number 3
Show off your IT skills! Be ready to demonstrate your proficiency with Microsoft Office and any relevant systems during the interview. We love candidates who can confidently navigate tech challenges and support others in doing the same.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our friendly team at GHC.
We think you need these skills to ace E-Rostering and E-Job Planning Administrator and Trainer in Tewkesbury
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of E-Rostering and E-Job Planning Administrator and Trainer. Highlight your IT skills, experience with e-Rostering systems, and any training you've delivered. We want to see how you fit into our friendly team!
Show Off Your Communication Skills: Since this role involves a lot of training and support, it's crucial to showcase your effective interpersonal and communication skills. Use examples in your application that demonstrate how you've successfully communicated complex information to others.
Highlight Problem-Solving Experience: We love a can-do attitude! Share specific instances where you've tackled challenges or resolved issues, especially in fast-paced environments. This will show us you're ready for the varied nature of the role.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Saarthy Travel Solutions
✨Know Your Systems
Make sure you brush up on your knowledge of e-Rostering and e-job planning systems. Familiarise yourself with the specific software used by the organisation, as well as any recent updates or features. This will show that you're proactive and genuinely interested in the role.
✨Showcase Your Training Skills
Since the role involves training staff, prepare to discuss your previous training experiences. Think of examples where you've successfully delivered training or support. Be ready to explain how you adapt your teaching style to different audiences, as this will highlight your interpersonal skills.
✨Demonstrate Problem-Solving Abilities
The job requires a passion for problem-solving, so come prepared with examples of challenges you've faced in previous roles and how you resolved them. This could be anything from troubleshooting IT issues to managing conflicting priorities—show them you can think on your feet!
✨Engage with the Team Culture
Research the company culture and values, especially their commitment to inclusivity and diversity. During the interview, express how you align with these values and how you can contribute to a positive team environment. This will help you stand out as a candidate who fits well within their team.
