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For Companies At a Glance
- Tasks: Provide essential admin support to a dynamic team assessing neuro-diverse young people.
- Company: Join Gloucestershire Health and Care NHS Foundation Trust, a supportive and inclusive workplace.
- Benefits: Part-time hours, competitive pay, and the chance to make a difference in young lives.
- Why this job: Be part of a passionate team making an impact on children's mental health.
- Qualifications: Administrative experience, attention to detail, and proficiency in Microsoft Office required.
- Other info: Great opportunity for career growth in a fulfilling environment.
The predicted salary is between 20000 - 30000 £ per year.
Job Summary
This role is offered on a fixed term basis for up to 9 months for maternity cover. The hours are part time, 22.5 hours per week.
If you are looking for a change and a rewarding role, Gloucestershire Health and Care NHS Foundation Trust (GHC) are looking for an administrator to work with our Child & Adolescence Mental Health Service (CAMHS) Children\’s Autism and ADHD Assessment Service (CAAAS). This is a busy, enthusiastic multi-disciplinary team, which has been formed to assess neuro-diverse young people and offer support immediately following any diagnosis.
Main duties of the job
Our preferred candidate will have an administrative background, with a great eye for detail and experience of using all Microsoft Office packages. The right colleague will need to have excellent organisational, time management and communication skills, with experience of speaking to people at all levels of an organisation.
Experience of working within a fast paced, process driven environment would be advantageous, but equally, if you think you have the right skill set and are motivated, we are happy to train and support the right colleague to become a part of this unique Team.
The Service is in high demand and we are looking for someone who want some variety in their work, some responsibility, quick action and thrive on accuracy. We welcome applicants who like to take initiative and want to be part of the development of this exciting service. The last year has seen an unprecedented level of referrals, the right person will grow with the Team to continually adapt and develop our service in order to meet this demand and help us to deliver the best service.
You will be part of a close-knit, supportive team, managing your own workload, in order to support the delivery of the service.
About Us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people\’s homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual Staff Surveys, Regular Pulse Surveys And Other Engagement Opportunities Provide Our People With Lots Of Opportunity To Tell Us About Their Experiences Of Working With Us. In The Latest Staff Survey, 61% Of Colleagues Gave Us Their Views. It Was Great To Hear That:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust\’s priority, compared with an average in comparable NHS Trusts in England of 64%.
Job Responsibilities
To provide effective administrative support to CAMHS SCAAS and Neuro Services.
To develop a thorough understanding of the service and processes used including referrals pathways and links with other CAMHS services.
To produce quality typed work using audio or digital dictation in addition to copy typing to produce letters, reports etc. To ensure that all communication is professionally presented, accurate, well-constructed and formatted in line with Trust guidelines.
Efficiently use appropriate systems to collect, collate and report data and information in an accurate format (e.g. Microsoft Excel, Word, PowerPoint) and have experience of, or be willing to learn, RiO the Trusts clinical database/recording system.
To maintain a well-managed filing system, both paper and electronic, to ensure ease of access and retrieval, in line with Trust protocols. Support with planning and recording of rotas, including annual leave, screening etc and ensure accurate and any updated information is available to the team within a timely manner.
Actively support team meetings, co-ordinate, collate and ensure accurate and timely distribution of papers, as needed. Ensure that minutes are accurate, well written and presented, and effectively distributed in a timely manner.
Person Specification
Essential
- GCSE level grade C education or equivalent including English
- NVQ Level 2 in administration or equivalent experience
- Word Processing/Typing eg RSA
- Proven experience of unsupervised administrative work in a busy office environment
- Previous experience of using software package Microsoft Office. Word, Excel, Outlook
- Experience of using customer/patient information system
- Experience of accurate Data Inputting and Retrieval
- Evidence of good literacy and numeracy skills
- Experience of maintaining a comprehensive, logical computerised filing system
Desirable
- NVQ Level 3 in administration or equivalent
- Experience in information analysis and provision of statistical reports
- Experience of typing using audio/digital dictation
- Diary management
- Previous experience of working within the NHS
- Previous experience of working within mental health
- Previous experience of working with neuro-diversity
- Minute-taking
We are an equal opportunities employer and welcome applications from all sections of the community.
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Children\'s Autism and ADHD Assessment Team Administrator employer: Saarthy Travel Solutions
Contact Detail:
Saarthy Travel Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Children\'s Autism and ADHD Assessment Team Administrator
✨Tip Number 1
Get to know the team! Research the Children's Autism and ADHD Assessment Service and understand their mission. This will help you tailor your conversations and show genuine interest during interviews.
✨Tip Number 2
Practice your communication skills. Since you'll be interacting with a variety of people, role-play common scenarios with friends or family. This will boost your confidence and help you articulate your thoughts clearly.
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the team culture and what they value in candidates, giving you an edge.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and genuinely interested in joining the team.
We think you need these skills to ace Children\'s Autism and ADHD Assessment Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative background and any relevant experience with Microsoft Office to catch our eye!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're passionate about supporting neuro-diverse young people. Share specific examples of your organisational skills and how you've managed busy workloads in the past.
Showcase Your Communication Skills: Since you'll be communicating with a wide range of people, make sure to demonstrate your communication skills in your application. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this opportunity!
How to prepare for a job interview at Saarthy Travel Solutions
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Children's Autism and ADHD Assessment Team Administrator role. Familiarise yourself with the key duties like managing referrals and supporting team meetings. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you maintain a well-managed filing system and ensure timely distribution of documents.
✨Brush Up on Your Microsoft Office Skills
As proficiency in Microsoft Office is essential, take some time to review the software before your interview. Be prepared to discuss specific tools you’ve used, such as Excel for data reporting or Word for producing quality typed work. Highlight any advanced skills you have that could set you apart.
✨Practice Effective Communication
This role involves communicating with a wide range of people, so practice articulating your thoughts clearly and confidently. Consider role-playing common interview questions with a friend, focusing on how you would communicate with colleagues and the public in a professional setting.
