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- Tasks: Plan and execute exciting events for distinguished guests at the Naval War College.
- Company: Join Netsimco, a Saalex Company, in a dynamic and impactful role.
- Benefits: Enjoy competitive salary, health care, retirement plans, and paid time off.
- Why this job: Make a difference by coordinating high-profile military and academic events.
- Qualifications: High school diploma required; event coordination experience is a plus.
- Other info: Opportunity for travel and professional growth in a supportive environment.
The predicted salary is between 52000 - 58000 £ per year.
Netsimco, a Saalex Company is seeking an Event Coordinator in Newport, RI. The incumbent of this position serves as an Event Coordinator in the Protocol and Events Department, Office of the Deputy/Chief of Staff, Naval War College (NWC), Newport, RI.
Position Type: Full-Time
Salary: $65k-$70k annually (depending upon experience)
Work Location: Full-Time onsite (This position may require domestic and international travel)
Work Schedule: 8am-4:30pm five days per week
The Naval War College (NWC), Newport, RI is an Echelon II command responsible to the Chief of Naval Operations and has as its primary mission the education of U.S. military officers, civilians and international officers leading to Joint Professional Military Education Phase I and II certification. The College is also responsible for helping the CNO define the future Navy through its original research, analysis and gaming functions; supporting combat readiness through fleet‑related education and initiatives; and strengthening maritime security cooperation through the College’s various international regional engagement programs.
The Protocol & Events Department is responsible for planning and executing the logistic requirements for distinguished guests visiting the College, all major events/conferences and special events (changes of command, convocations, graduations and award ceremonies) held at the College or hosted by the College off campus.
Essential Functions:
- Major Event Planning and Special Event Coordination (70%)
- Serves as the event lead for conferences/events/ceremonies as assigned by the director, and provides logistical support to the conference organizer.
- Prepares invitational travel orders for NWC‑hosted speakers and panelists.
- Creates and produces physical conference materials.
- Determines with the conference organizer and director the logistic requirements and coordinates with NWC departments, outside commands, hotels, and vendors.
- Coordinates NWC ceremonies including graduation ceremonies, annual convocation and award ceremonies, and change of command ceremonies.
- Assists with the Chief of Naval Operations’ biennial International Seapower Symposium.
- Provides support for the NWC Evening Lecture Series (ELS).
- Assists the Protocol Officer of the President, NWC at events held at the President’s House (Quarters AA).
- Admin, Budget and Contract Monitoring (15%)
- Supports the director in preparing and monitoring budgets for events and visits.
- Assists the department Mission Resource Manager (MRM).
- Maintains a unit travel card.
- Facilities and Transportation Support (5%)
- Supports the Event Planning Specialist in reviewing requests for use of NWC facilities.
- Develops detailed transportation requirement documents for submission to NWC Transportation Division.
- Other Duties as Assigned (10%)
Required Skillsets:
- Comprehensive knowledge of the wide range of NWC programs, concepts, practices, principles, goals and objectives.
- Thorough knowledge of the Naval War College's mission, organization, functions and personnel.
- Expert time management skills.
- Strong ability to work with others across different units.
- Knowledge of conference and event coordination.
- Excellent interpersonal, verbal and written communication skills.
- Ability to evaluate past practices and develop new requirements and procedures for future events.
- Knowledge of principles, methods, practices and techniques of protocol.
- Familiarity with the federal budget process.
Security Clearance: Must be eligible to obtain a secret clearance.
Education: HS diploma or GED required.
Benefits:
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
- Stock Option Benefit
Event Coordinator in Newport employer: Saalex
Contact Detail:
Saalex Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Coordinator in Newport
✨Tip Number 1
Network like a pro! Get out there and connect with people in the event planning industry. Attend local events, join relevant groups on social media, and don’t be shy about reaching out to folks on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any logistical challenges you overcame. This will give potential employers a taste of what you can bring to the table. Remember, visuals speak volumes!
✨Tip Number 3
Prepare for interviews by researching the company and its events. Familiarise yourself with their mission and values, and think about how your experience aligns with their needs. Bring specific examples of how you've successfully managed events in the past to impress them!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you. Plus, it’s a great way to ensure your application gets seen by the right people. So, get clicking and let’s land that dream job together!
We think you need these skills to ace Event Coordinator in Newport
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Event Coordinator role. Highlight your relevant experience in event planning and coordination, and don’t forget to mention any specific knowledge of DoD policies or procedures that could set you apart!
Showcase Your Skills: We want to see your time management and organisational skills shine through! Use examples from past experiences where you successfully managed multiple events or projects simultaneously, especially under pressure.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon unless it’s relevant to the role. We appreciate a well-structured application that’s easy to read!
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way to ensure we receive your details directly and can review them promptly. We’re excited to hear from you!
How to prepare for a job interview at Saalex
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the Naval War College hosts. Familiarise yourself with their mission and the specific logistics involved in planning military ceremonies and conferences. This knowledge will help you demonstrate your understanding of the role and how you can contribute.
✨Showcase Your Teamwork Skills
As an Event Coordinator, you'll need to work with various departments and external organisations. Prepare examples from your past experiences where you successfully collaborated with others to execute an event. Highlight your ability to bring people together and manage diverse teams effectively.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills under pressure. Think of scenarios where you had to troubleshoot last-minute issues during an event. Be ready to explain how you handled those situations and what you learned from them.
✨Demonstrate Your Communication Skills
Strong verbal and written communication is key in this role. Prepare to discuss how you've effectively communicated with high-ranking officials or diverse groups in the past. Bring along examples of materials you've created, like invitations or agendas, to showcase your attention to detail and professionalism.
