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- Tasks: Support top executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a corporate setting with potential for career growth.
- Other info: Opportunity to work across multiple locations and engage in special projects.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Witley employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Fareham in Witley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand Saab's mission in defence and innovation. Tailor your answers to reflect how you can contribute to their goals.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in supporting senior executives and managing complex tasks, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of the Saab team.
We think you need these skills to ace Executive Assistant - Fareham in Witley
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex calendars and handling confidential information, as these are key aspects of the job.
Showcase Your Communication Skills: Since strong written communication is crucial, make sure your application is clear and professional. Proofread for any typos or errors, and consider how you can demonstrate your ability to draft high-level communications in your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Saab UK. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex calendars and drafting high-level communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your ability to prioritise and adapt quickly to changing circumstances, as these are key skills for the position.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and discretion. For instance, you might be asked how you would handle a last-minute change in a meeting schedule. Think through potential scenarios beforehand and prepare your responses to showcase your proactive approach and professionalism.
✨Demonstrate Strong Communication Skills
Since the role involves drafting communications and liaising with stakeholders, it's crucial to exhibit your strong written and verbal communication skills during the interview. Practice articulating your thoughts clearly and concisely, and consider bringing along a sample of your work, like a presentation or report, to illustrate your capabilities.