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- Tasks: Support top executives with scheduling, communication, and project management.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a dynamic corporate environment.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Southsea employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Fareham in Southsea
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and recent projects. We want to show that we’re not just interested in the role but also in how we can contribute to Saab's mission and values.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on articulating your experience in supporting senior executives and managing complex tasks, just like the role requires.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Saab UK.
We think you need these skills to ace Executive Assistant - Fareham in Southsea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like managing complex calendars and handling confidential information, as these are key for us.
Showcase Your Communication Skills: Since you'll be drafting high-level communications, make sure your application reflects your strong written skills. Keep it professional but let your personality shine through – we love a bit of character!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Saab UK. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex calendars and preparing executives for meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since strong written and verbal communication skills are crucial for this position, prepare examples of how you've effectively communicated in previous roles. Bring along samples of high-level communications or presentations you've drafted, as this will give you a chance to showcase your abilities directly during the interview.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational strategies and multitasking abilities. You might be asked how you prioritise tasks or manage multiple schedules. Consider sharing a specific example where you successfully juggled various responsibilities, highlighting your attention to detail and time management skills.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and discretion. Think about situations where you've had to handle confidential information or adapt quickly to changing priorities. Practising these scenarios can help you articulate your thought process and reassure the interviewers of your professionalism.