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- Tasks: Support senior executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab, a leading defence and security company with a focus on innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Make a real impact while contributing to global security and resilience.
- Qualifications: Experience in executive support, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunities for personal and professional growth in a collaborative team.
The predicted salary is between 36000 - 60000 £ per year.
Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.
Your role as an Executive Assistant to the Head of Sensor Systems UK will involve providing an efficient and responsive administrative, organisational and logistical service:
- Executive Support: Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones. Prepare executives for meetings through agenda development, briefings, and document preparation. Serve as a primary point of contact between the Head and internal/external stakeholders.
- Communication & Correspondence: Draft, review, and edit high-level communications, presentations, and reports. Handle confidential information with the utmost professionalism and discretion. Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations: Arrange domestic and international travel, including flights, accommodations, transport, and itineraries. Process expenses related to the Head's activities. Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management: Assist with special projects, research and data gathering, as required. Maintain records and up to date file keeping. Collaborate with internal departments to ensure smooth operations and timely execution of initiatives. Provide support, when required, at offsite events.
Your experiences and skills should include:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
Key Competencies:
- Proactive problem solving
- Professional communication
- Attention to detail
- Confidentiality & discretion
- Time and priority management
- Relationship building
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - 12M FTC in Southampton employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12M FTC in Southampton
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Saab's projects and values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to it.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to sharpen your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Saab team.
We think you need these skills to ace Executive Assistant - 12M FTC in Southampton
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Showcase Your Communication Skills: Since you'll be drafting high-level communications, it's crucial to demonstrate your strong written skills. Use clear and professional language in your application, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Be Proactive: In your application, give examples of how you've anticipated needs and adapted to changing priorities in previous roles. We love candidates who can think on their feet and solve problems before they arise. Show us you're that person!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant at Saab. Familiarise yourself with their operations, especially in areas like scheduling across time zones and managing high-level communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars or coordinated meetings in the past. Highlight your multitasking abilities and any tools or methods you use to stay organised. This is crucial for a role that demands exceptional organisational skills.
✨Communicate with Confidence
Since strong written and verbal communication skills are key for this position, practice articulating your thoughts clearly. You might even want to draft a few emails or reports beforehand to showcase your writing style. Remember, you'll be handling high-level communications, so professionalism is a must!
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, be ready to discuss how you've handled sensitive information in previous positions. Share examples that highlight your ability to maintain discretion and professionalism, as this will reassure them that you can be trusted with important matters.
