At a Glance
- Tasks: Support top executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a corporate setting with potential for career growth.
- Other info: Opportunity to travel and collaborate across various departments.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Shirley employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the defence sector. Located in Fareham, employees benefit from a supportive culture that prioritises professional growth, with opportunities to engage in meaningful projects alongside senior executives. The company values discretion and professionalism, ensuring that every team member plays a vital role in delivering world-class solutions while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Shirley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand Saab's mission in defence and innovation, and how you can contribute to that as an Executive Assistant.
✨Tip Number 3
Practice your communication skills! Since you'll be drafting high-level communications, it’s crucial to articulate your thoughts clearly. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the Saab team.
We think you need these skills to ace Executive Assistant - Fareham in Shirley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Saab UK. Be sure to mention your strong communication skills and any relevant experience in managing complex calendars or logistics.
Showcase Your Skills:Don’t forget to highlight your proficiency in Microsoft Office and any other tools you’re familiar with. We love seeing candidates who can hit the ground running, so make sure we know about your tech skills!
Apply Through Our Website:We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. We can’t wait to hear from you!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex calendars and drafting high-level communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss your organisational and multitasking skills. Prepare examples from your past experiences where you've successfully managed multiple priorities or supported senior executives. This will highlight your ability to handle the demands of the role effectively.
✨Communicate Professionally
Since strong written and verbal communication skills are crucial for this position, practice articulating your thoughts clearly and confidently. You might even want to prepare a brief presentation or summary of your relevant experience to showcase your communication prowess during the interview.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's essential to convey your understanding of confidentiality and discretion. Share examples of how you've handled sensitive information in the past and emphasise your commitment to maintaining professionalism in all interactions, both internal and external.
