Executive Assistant - Fareham in Shanklin

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people safe.

This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:

• Executive Support
  • Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
  • Prepare executives for meetings through agenda development, briefings, and document preparation.
  • Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
• Communication & Correspondence
  • Draft, review, and edit high-level communications, presentations, and reports.
  • Handle confidential information with the utmost professionalism and discretion.
  • Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
• Logistics & Operations
  • Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
  • Process expenses related to the Head's activities.
  • Organise and support during events, board meetings, and leadership meetings, both on and off site.
• Project & Office Management
  • Assist with special projects, research and data gathering, as required.
  • Maintain records and up to date file keeping.
  • Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
  • Provide support, when required, at offsite events.
  • Ad hoc support and special projects, when required.
  • Travelling to other offices such as London and Farnborough.

Qualifications and Skills:

• Experience supporting senior executives in a corporate setting.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
• Demonstrated professionalism and discretion.
• Proactive problem solving.
• Professional communication.
• Attention to detail.
• Confidentiality & discretion.
• Time and priority management.
• Relationship building.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.