At a Glance
- Tasks: Support top executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a prestigious company with a supportive culture.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people safe.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Sandown employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the defence sector. Located in Fareham, employees benefit from a supportive culture that prioritises professional growth and development, alongside competitive remuneration and comprehensive benefits. As part of a leading global organisation, you will have the opportunity to work closely with senior executives, contributing to meaningful projects that make a real impact in the fields of defence and security.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Sandown
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects. We want you to walk in with confidence, ready to discuss how your skills can support their goals, especially in managing complex calendars and communications.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple priorities or handled confidential information. We love seeing candidates who can demonstrate their ability to juggle tasks like a pro!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we’re always on the lookout for proactive problem solvers who can adapt quickly to changing priorities, just like you!
We think you need these skills to ace Executive Assistant - Fareham in Sandown
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like managing complex calendars and handling confidential information, as these are key for us.
Showcase Your Communication Skills:Since you'll be drafting high-level communications, make sure your application reflects your strong written skills. Keep it professional but let your personality shine through – we love a bit of character!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Saab UK
✨Know Your Executive
Before the interview, research Saab UK and its leadership team. Understand their values, recent projects, and challenges they face. This will help you tailor your responses and show that you're genuinely interested in supporting the Chief Operating Officer and other executives.
✨Master the Calendar Game
As an Executive Assistant, managing complex calendars is key. Be prepared to discuss how you would handle scheduling across multiple time zones. Think of examples from your past experience where you successfully coordinated meetings or managed conflicting priorities.
✨Showcase Your Communication Skills
Since you'll be drafting high-level communications, practice articulating your thoughts clearly and concisely. Bring examples of written work, like reports or presentations, to demonstrate your proficiency. Highlight your ability to handle confidential information with discretion.
✨Be Ready for Problem Solving
Expect questions about how you would handle unexpected challenges. Prepare scenarios where you've had to think on your feet or adapt quickly to changing priorities. This will showcase your proactive problem-solving skills, which are crucial for this role.
