At a Glance
- Tasks: Support top executives with scheduling, communication, and project management.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a dynamic corporate environment.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and make a real impact.
- Qualifications: Experience in executive support and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Sandford employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the defence sector. Located in Fareham, employees benefit from a supportive culture that prioritises professional growth and development, alongside competitive remuneration and comprehensive benefits. As part of a leading global organisation, you will have the opportunity to work closely with senior executives, contributing to meaningful projects that make a real impact in the fields of defence and security.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Sandford
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand Saab's mission in defence and innovation, and how you can contribute to that as an Executive Assistant.
✨Tip Number 3
Practice your communication skills! Since you'll be drafting high-level communications, it’s crucial to articulate your thoughts clearly. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Executive Assistant - Fareham in Sandford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex calendars and handling confidential information, as these are key aspects of the job.
Showcase Your Communication Skills:Since strong written communication is crucial, make sure your application is clear and professional. We love seeing candidates who can draft high-level communications with ease, so don’t hold back on demonstrating this in your application!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Saab UK
✨Know Your Executive
Before the interview, research the Chief Operating Officer and other executives you'll be supporting. Understand their roles, priorities, and any recent news about Saab UK. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Calendar Game
Since managing complex calendars is a key part of the role, be prepared to discuss how you handle scheduling conflicts and prioritise meetings. You might even want to bring examples of how you've successfully managed multiple schedules in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, strong written and verbal communication skills are crucial. Be ready to demonstrate your ability to draft high-level communications. You could even prepare a mock email or presentation to showcase your skills during the interview.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of specific examples where you've had to adapt quickly to changing priorities or resolve issues independently. This will highlight your proactive approach and ability to handle the unexpected.
