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- Tasks: Support senior executives with administrative tasks, travel arrangements, and event planning.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Flexible hybrid working, career growth, and a dynamic work environment.
- Other info: Opportunity to work in a collaborative culture with international exposure.
- Why this job: Be part of a team that makes a real impact in defence and security.
- Qualifications: Experience as an Executive Assistant with strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including:
- Arranging travel, visas (when required) and accommodation
- Manage the Head's expenses and official entertainment claims
- Dealing with incoming email, often corresponding on behalf of the MD
- Diary organization and arranging meetings
- Carrying out specific projects and research
- Event and Social planning including organisational team building activities
- Minute meetings on behalf of the MD
- Taking minutes of key meetings
- Expected to travel to key meetings in UK and occasionally to Sweden if required
- Provide support, when required, at offsite events
- Ad hoc support and special projects, when required
Qualifications and Skills:
Essential:
- Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion
- Flexibility, the role will require some occasional out of hours/weekend working
- Adaptable, pro-active and ability to work on own initiative
- Communication, negotiation and relationship-building skills
- Organisational, IT and Problem-solving skills
- Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm
- Support to the wider EA community as and when required very occasionally at other UK locations
- Leadership and the ability to 'make things happen'
- The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow.
Desirable:
- Understanding of working within a defence environment would be advantageous
- Good knowledge of Microsoft products including PowerPoint and Word
- Strong team player with a solution focused approach and a high-quality standard of execution and delivery
- Personable and easy to approach
- A clear and concise communicator who listens well and is able to flex communication style
- Ability to think around problems & get to inventive solutions
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Newton employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Fareham in Newton
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give us insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 2
Prepare for the interview by researching Saab's recent projects and values. We want to show that we’re not just interested in the role but also in how we can contribute to their mission in defence and innovation.
✨Tip Number 3
Practice common interview questions with a mate. We need to nail our responses, especially around our experience as an Executive Assistant. Confidence is key, so let’s get comfortable talking about our skills!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds. Plus, it shows we’re genuinely interested in the position and appreciate their time.
We think you need these skills to ace Executive Assistant - Fareham in Newton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support to senior executives and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with Saab UK's values. Keep it engaging and personal – we love a bit of personality!
Showcase Your Skills: Don’t forget to showcase your organisational, communication, and problem-solving skills in your application. Give us examples of how you've successfully managed tasks or projects in the past. We’re all about finding those inventive solutions!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll get to explore more about what we do at Saab UK!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Saab UK. Familiarise yourself with the specific responsibilities mentioned in the job description, like diary management and travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Prepare examples of how you've effectively communicated with senior executives in the past. Be ready to discuss how you handle correspondence on behalf of others and how you ensure clarity in your communications.
✨Demonstrate Flexibility and Initiative
The role requires adaptability and a proactive approach. Think of instances where you've successfully managed unexpected changes or taken the initiative to solve problems. Highlighting these experiences will show that you're ready to tackle the dynamic nature of the job.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and organisational skills. Prepare for scenario-based questions where you might need to explain how you'd handle specific situations, like managing conflicting schedules or planning events. Practising these scenarios can help you feel more confident during the interview.