At a Glance
- Tasks: Support top executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a prestigious company with a supportive culture.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Milford on Sea employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the defence sector. Located in Fareham, employees benefit from a supportive culture that prioritises professional growth, with opportunities to engage in meaningful projects alongside senior executives. The company values discretion and professionalism, ensuring that every team member plays a vital role in delivering world-class solutions while enjoying a balanced work-life experience.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Milford on Sea
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand Saab's mission and values, and think about how your skills can contribute to their goals. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to get comfortable with articulating your experiences and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Good luck!
We think you need these skills to ace Executive Assistant - Fareham in Milford on Sea
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like managing complex calendars and handling confidential information, as these are key for us.
Showcase Your Communication Skills:Since you'll be drafting high-level communications, make sure your application reflects your strong written skills. Keep it professional but let your personality shine through – we love a bit of character!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Saab UK. Familiarise yourself with the specific responsibilities like managing complex calendars and preparing executives for meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be ready to discuss your organisational and multitasking abilities. Prepare examples from your past experiences where you've successfully managed multiple priorities or handled confidential information. This will highlight your capability to support senior executives effectively.
✨Communicate Like a Pro
Since strong written and verbal communication skills are crucial for this role, practice articulating your thoughts clearly. You might even want to draft a few high-level communications or presentations beforehand to showcase your writing style during the interview.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to adapt to changing priorities. Think of scenarios where you've had to manage unexpected challenges or coordinate logistics under pressure. This will help you illustrate your proactive approach and professionalism.
