At a Glance
- Tasks: Support senior executives with administrative tasks, travel arrangements, and event planning.
- Company: Join Saab UK, a leader in defence innovation and technology.
- Benefits: Flexible hybrid working, career growth opportunities, and a dynamic work environment.
- Other info: Opportunity to work in a collaborative team and support exciting projects.
- Why this job: Be part of a cutting-edge company making a real impact in defence and security.
- Qualifications: Experience as an Executive Assistant with strong communication and organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will provide EA services to Saab UK Chief Operating Officer, Saab Seaeye Managing Director and Saab Seaeye Deputy Managing Director plus other senior executives as required. You will provide an efficient and responsive administrative, organizational and logistical services, including:
- Arranging travel, visas (when required) and accommodation
- Manage the Head's expenses and official entertainment claims
- Dealing with incoming email, often corresponding on behalf of the MD
- Diary organization and arranging meetings
- Carrying out specific projects and research
- Event and Social planning including organisational team building activities
- Minute meetings on behalf of the MD
- Taking minutes of key meetings
- Expected to travel to key meetings in UK and occasionally to Sweden if required
- Provide support, when required, at offsite events
- Ad hoc support and special projects, when required
Qualifications and Skills:
Essential:
- Proven experience as an Executive Assistant at a senior level (preferably for a company with international locations) in an environment requiring tact, judgment and discretion
- Flexibility, the role will require some occasional out of hours/weekend working
- Adaptable, pro-active and ability to work on own initiative
- Communication, negotiation and relationship-building skills
- Organisational, IT and Problem-solving skills
- Happy to work with ambiguity and willingness to jump into new tasks with enthusiasm
- Support to the wider EA community as and when required very occasionally at other UK locations
- Leadership and the ability to 'make things happen'
- The role is largely an on-site role, but we encourage flexible hybrid working when business needs allow.
Desirable:
- Understanding of working within a defence environment would be advantageous
- Good knowledge of Microsoft products including PowerPoint and Word
- Strong team player with a solution focused approach and a high-quality standard of execution and delivery
- Personable and easy to approach
- A clear and concise communicator who listens well and is able to flex communication style
- Ability to think around problems & get to inventive solutions
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Farley employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment in Fareham that fosters personal fulfilment and career growth within the defence sector. With a commitment to innovation and safety, employees benefit from a supportive culture that encourages flexibility, collaboration, and professional development, alongside opportunities to engage in meaningful projects that contribute to societal security. The company's emphasis on teamwork and employee well-being, combined with its international presence, makes it an attractive place for those seeking a rewarding career path.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Farley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Saab's recent projects and values. Show us that you’re not just another candidate; demonstrate how your skills align with their mission in defence and innovation.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable with articulating your experience and ideas.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the Saab team.
We think you need these skills to ace Executive Assistant - Fareham in Farley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support to senior executives and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at Saab UK. Share specific examples of your past experiences that demonstrate your organisational and communication skills. We love a good story!
Showcase Your Skills:Don’t forget to showcase your IT skills, especially with Microsoft products like PowerPoint and Word. If you've got experience in a defence environment or managing travel logistics, make sure to mention that too. We’re looking for someone who can hit the ground running!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you’re keen on joining our team at Saab UK!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Saab UK. Familiarise yourself with the specific responsibilities like diary management, travel arrangements, and minute-taking. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, strong communication is key. Prepare examples of how you've effectively communicated with senior executives in the past. Be ready to discuss how you handle correspondence on behalf of others and how you build relationships within a team.
✨Demonstrate Flexibility and Initiative
The job requires adaptability and a proactive approach. Think of instances where you've successfully managed unexpected changes or taken the initiative to solve problems. Highlighting these experiences will show that you're ready to tackle the dynamic nature of the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to work under pressure. Practice responses to potential situations you might face as an Executive Assistant, such as managing conflicting priorities or handling sensitive information. This will help you feel more confident during the interview.
