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For Companies At a Glance
- Tasks: Support senior executives with scheduling, communication, and logistics in a dynamic environment.
- Company: Join Saab, a leading defence and security company driving innovation.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Make a real impact while contributing to global security and resilience.
- Qualifications: Experience in executive support, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunities for personal and professional growth in a collaborative team.
The predicted salary is between 36000 - 60000 £ per year.
Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.
Your role
As an Executive Assistant to the Head of Sensor Systems UK, you will provide an efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the Head and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
Your experiences and skills
Qualifications:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
Key Competencies
- Proactive problem solving
- Professional communication
- Attention to detail
- Confidentiality & discretion
- Time and priority management
- Relationship building
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - 12M FTC in Fareham employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - 12M FTC in Fareham
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Saab's projects and values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to it.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise answers—make them your own!
✨Tip Number 4
After the interview, send a thank-you email to express your appreciation. It’s a small gesture that can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Executive Assistant - 12M FTC in Fareham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, communication abilities, and any experience with senior executives to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re excited about the role and how your background aligns with our mission at Saab. Keep it concise but impactful!
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and can handle confidential information with care.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Saab UK
✨Know Your Stuff
Before the interview, dive deep into Saab's mission and values. Understand their focus on innovation in defence and security. This will help you connect your skills as an Executive Assistant to their goals, showing that you're not just a fit for the role but also for the company culture.
✨Master the Calendar
Since you'll be managing complex calendars, practice discussing how you've successfully coordinated meetings across different time zones in the past. Be ready to share specific examples of how you’ve handled scheduling conflicts or last-minute changes with ease.
✨Communication is Key
Prepare to showcase your written and verbal communication skills. Bring examples of high-level communications or presentations you've drafted. You might even want to rehearse how you'd handle a tricky email situation, demonstrating your professionalism and discretion.
✨Show Your Organisational Skills
Be ready to discuss your approach to multitasking and prioritising tasks. Think of a time when you managed multiple projects simultaneously and how you kept everything on track. This will highlight your attention to detail and ability to adapt to changing priorities, which are crucial for this role.
