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- Tasks: Support top executives with scheduling, communication, and project management.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a dynamic corporate environment.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Denmead employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Fareham in Denmead
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects. We want you to walk in confident, ready to discuss how your skills can support their goals, especially in managing complex calendars and communications.
✨Tip Number 3
Practice your communication skills! Whether it’s drafting emails or presenting ideas, being articulate is key. We suggest doing mock interviews with friends or using online platforms to refine your approach and ensure you come across as professional and polished.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Let’s get you that Executive Assistant position!
We think you need these skills to ace Executive Assistant - Fareham in Denmead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex calendars and handling confidential information, as these are key aspects of the job.
Showcase Your Communication Skills: Since strong written communication is crucial, make sure your application is clear and professional. Proofread for any typos or errors, and consider how you can demonstrate your ability to draft high-level communications in your application.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Saab UK
✨Know Your Executive Support Inside Out
Before the interview, make sure you understand the role of an Executive Assistant in a corporate setting. Familiarise yourself with the specific responsibilities mentioned in the job description, like managing complex calendars and preparing executives for meetings. This will help you demonstrate your knowledge and readiness to support senior executives effectively.
✨Showcase Your Communication Skills
Since you'll be drafting high-level communications and handling confidential information, practice articulating your thoughts clearly and professionally. Prepare examples of how you've successfully managed communication in previous roles, especially in high-pressure situations. This will highlight your strong written and verbal skills.
✨Demonstrate Your Organisational Prowess
Be ready to discuss your organisational strategies during the interview. Share specific tools or methods you use to manage multiple tasks and priorities, especially when coordinating meetings across different time zones. This will show that you can handle the logistical demands of the role with ease.
✨Prepare for Problem-Solving Scenarios
Anticipate questions about how you would handle unexpected challenges, such as last-minute changes to travel plans or urgent requests from executives. Think of examples from your past experiences where you proactively solved problems and adapted to changing priorities. This will demonstrate your ability to think on your feet and maintain professionalism under pressure.