At a Glance
- Tasks: Support top executives with scheduling, communication, and project management.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a dynamic corporate environment.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Beckley employer: Saab UK
Saab UK is an exceptional employer that fosters a dynamic and innovative work culture, where employees are empowered to contribute to cutting-edge solutions in defence and technology. Located in Fareham, the company offers a supportive environment with opportunities for professional growth, collaboration across diverse teams, and the chance to work on impactful projects that enhance security and safety globally. With a commitment to employee well-being and development, Saab UK stands out as a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Beckley
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Saab UK on LinkedIn. A friendly chat can give us insider info about the company culture and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of Executive Assistant. We want to show them that you’re the perfect fit for supporting their top executives!
✨Tip Number 3
Dress to impress! First impressions matter, especially in a corporate setting. We recommend smart attire that reflects professionalism while still being comfortable.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can set you apart from other candidates. It shows enthusiasm and keeps you fresh in their minds. Don’t forget to apply through our website for the best chance!
We think you need these skills to ace Executive Assistant - Fareham in Beckley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex calendars and handling confidential information, as these are key aspects of the job.
Showcase Your Communication Skills:Since strong written communication is crucial, make sure your application is clear and professional. We love seeing well-structured documents, so take the time to proofread and ensure everything flows nicely.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Saab UK!
How to prepare for a job interview at Saab UK
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like managing complex calendars and preparing executives for meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role involves drafting high-level communications and handling confidential information, be prepared to discuss your communication style. Bring examples of past correspondence or presentations you've created. This will highlight your strong written and verbal skills, which are crucial for the job.
✨Demonstrate Your Organisational Prowess
Be ready to talk about how you manage multiple tasks and priorities. Share specific examples of how you've successfully coordinated meetings or managed travel arrangements in the past. This will illustrate your exceptional organisational skills and ability to multitask effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and discretion. Think of scenarios where you've had to handle sensitive information or adapt to changing priorities. Practising these responses will help you convey your proactive approach and professionalism during the interview.
