At a Glance
- Tasks: Support top executives with scheduling, communication, and project management.
- Company: Join Saab UK, a leader in defence and innovation.
- Benefits: Gain valuable experience in a dynamic corporate environment.
- Other info: Opportunity for professional growth and networking in a global company.
- Why this job: Be at the heart of decision-making and contribute to exciting projects.
- Qualifications: Experience in executive support and strong organisational skills.
The predicted salary is between 30000 - 40000 € per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security.
This is a 12 month Fixed Term Contract. As an Executive Assistant you will support our Chief Operating Officer for Saab UK, as well as our Managing Director and Deputy Managing Director for Saab Seaeye, our Underwater Robotics Business. This role will involve efficient and responsive administrative, organisational and logistical service:
- Executive Support
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
- Prepare executives for meetings through agenda development, briefings, and document preparation.
- Serve as a primary point of contact between the MD for Saab Seaeye, Deputy MD for Seaeye and COO for Saab UK and internal/external stakeholders.
- Communication & Correspondence
- Draft, review, and edit high-level communications, presentations, and reports.
- Handle confidential information with the utmost professionalism and discretion.
- Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.
- Logistics & Operations
- Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
- Process expenses related to the Head's activities.
- Organise and support during events, board meetings, and leadership meetings, both on and off site.
- Project & Office Management
- Assist with special projects, research and data gathering, as required.
- Maintain records and up to date file keeping.
- Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
- Provide support, when required, at offsite events.
- Ad hoc support and special projects, when required.
- Travelling to other offices such as London and Farnborough.
Qualifications and Skills:
- Experience supporting senior executives in a corporate setting.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication skills.
- High proficiency in Microsoft Office.
- Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
- Demonstrated professionalism and discretion.
- Proactive problem solving.
- Professional communication.
- Attention to detail.
- Confidentiality & discretion.
- Time and priority management.
- Relationship building.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Executive Assistant - Fareham in Barnham employer: Saab UK
Saab UK is an exceptional employer, offering a dynamic work environment that fosters innovation and collaboration within the defence sector. Located in Fareham, employees benefit from a supportive culture that prioritises professional growth and development, alongside competitive remuneration and comprehensive benefits. Joining Saab means being part of a forward-thinking team dedicated to making a meaningful impact in defence and security.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Fareham in Barnham
✨Tip Number 1
Network like a pro! Reach out to connections in the industry, attend events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects. We want you to walk in feeling confident and ready to discuss how your skills can support their goals!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring a portfolio of your past work, including examples of complex calendars or presentations you've managed. We love seeing how you handle logistics and operations!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’re always on the lookout for proactive problem solvers who can keep up with our fast-paced environment.
We think you need these skills to ace Executive Assistant - Fareham in Barnham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and showcase your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing complex calendars and handling confidential information, as these are key aspects of the job.
Showcase Your Communication Skills:Since strong written communication is crucial, make sure your application is clear and professional. We love attention to detail, so double-check for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Saab UK
✨Know Your Executive Support Role
Familiarise yourself with the specific responsibilities of an Executive Assistant, especially in a corporate setting. Be ready to discuss how you can manage complex calendars and coordinate meetings effectively, as this will show your understanding of the role.
✨Showcase Your Communication Skills
Prepare examples of high-level communications you've drafted or edited in the past. This could include presentations or reports. Being able to articulate your experience in handling confidential information with professionalism will impress the interviewers.
✨Demonstrate Organisational Prowess
Bring up instances where you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and adapt to changing priorities, as this is crucial for supporting senior executives.
✨Be Ready for Problem Solving
Think of specific challenges you've faced in previous roles and how you resolved them. Showing that you can proactively solve problems will resonate well, especially in a dynamic environment like Saab UK.
