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- Tasks: Join our team as an Administration Specialist, handling financial admin and supporting operations.
- Company: Saab UK is a leading defence company, merging Swedish and British innovation for safety solutions.
- Benefits: Enjoy career growth opportunities, a dynamic work environment, and the chance to make a difference.
- Why this job: Be part of a supportive team, gain valuable experience, and contribute to impactful projects.
- Qualifications: 1 year of admin experience, strong IT skills, and excellent communication abilities required.
- Other info: This role includes travel to various UK locations and offers a 6-month maternity cover opportunity.
The predicted salary is between 30000 - 42000 £ per year.
Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.
This Administration Specialist Officer role will play a critical part in the financial administrative duties & operations related matters with the Operations Support Team. You will work closely with a small team of administrators and an Office Manager to cover all aspects of administration for T&S UK, with the adaptability to help others outside of this area when required. The role will be based in our Heywood House Office with regular trips to Westdown Camps, Salisbury and other UK locations when required.
Key Responsibilities:- Raise purchase orders and process invoices for payment
- Work with the Accounts Payable team to ensure swift payments to suppliers
- Liaising with both internal and external suppliers
- Booking all necessary Travel; Flights, Taxis, accommodation whilst following all correct security processes.
- Work with the Ops Supervisor to ensure all field team clothing gets to the right people at the right time.
- Provide efficient, effective, and professional administrative support internally to the Operations and Delivery teams and other business customers as directed.
- Minimum 1 years' experience in administration or a similar field.
- Proficient IT skills, including intermediate Excel skills.
- Strong analytical and numerical skills, attention to detail is critical with a methodical and thorough approach.
- Able to prioritise workload, demonstrate flexibility & efficient time management with the ability to work under pressure.
- Confident and independent with a down to earth can-do approach.
- Works effectively both as an individual and as a key team member.
- Excellent written and verbal communicator.
- Strong interpersonal skills with an ability to work in cooperation with others.
- Great attention to detail, working with accuracy is imperative.
- Ability to work in a fast-paced environment, and work to tight deadlines.
- Outstanding organisational skills, with ability to plan, prioritise, take initiative and find proactive solutions, contribute new ideas to projects, work unsupervised, under pressure and multitask effectively.
By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.
Administration Specialist in Westbury, Wiltshire employer: Saab UK
Contact Detail:
Saab UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Specialist in Westbury, Wiltshire
✨Tip Number 1
Familiarise yourself with the specific administrative processes used in defence and aviation sectors. Understanding the unique requirements and regulations can set you apart from other candidates.
✨Tip Number 2
Network with current or former employees of Saab UK, especially those in administrative roles. They can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Demonstrate your proficiency in Excel and other IT skills by preparing examples of how you've used these tools in previous roles. Be ready to discuss specific scenarios where your analytical skills made a difference.
✨Tip Number 4
Prepare for potential situational questions by thinking about how you would handle tight deadlines and pressure. Have examples ready that showcase your organisational skills and ability to prioritise effectively.
We think you need these skills to ace Administration Specialist in Westbury, Wiltshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration or similar fields. Emphasise your proficiency in IT, particularly Excel, and showcase any analytical skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Administration Specialist role. Mention your ability to manage financial administrative duties and your experience in liaising with suppliers, as these are key aspects of the position.
Highlight Key Skills: In your application, focus on your organisational skills, attention to detail, and ability to work under pressure. Provide examples of how you've successfully managed multiple tasks or projects in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is crucial for this role.
How to prepare for a job interview at Saab UK
✨Showcase Your Administrative Skills
Make sure to highlight your previous experience in administration. Be prepared to discuss specific tasks you've handled, such as raising purchase orders or processing invoices, as these are key responsibilities for the role.
✨Demonstrate Attention to Detail
Since attention to detail is critical for this position, provide examples of how you've ensured accuracy in your work. You might mention a time when your meticulousness helped avoid errors or improved efficiency.
✨Prepare for Teamwork Questions
This role requires effective collaboration with both internal and external teams. Think of instances where you successfully worked as part of a team, and be ready to explain how you contributed to achieving common goals.
✨Exhibit Strong Communication Skills
As an Administration Specialist, you'll need excellent written and verbal communication skills. Prepare to discuss how you've effectively communicated with colleagues and suppliers in the past, and consider bringing examples of written correspondence if relevant.
