At a Glance
- Tasks: Support finance operations, manage invoices, and assist with contractor onboarding.
- Company: Join a dynamic safety and training business in South Brent, Devon.
- Benefits: Flexible working hours, competitive salary, and genuine development opportunities.
- Other info: Friendly team environment with opportunities for growth.
- Why this job: Be at the heart of the business and make a real impact.
- Qualifications: Strong organisational skills and proficiency in MS Office required.
The predicted salary is between 30000 - 40000 £ per year.
A proactive and detail-oriented role at the heart of the business – supporting finance, operations, and people. Based in South Brent, Devon, SA Safety operates across the UK delivering rescue teams, industrial support and accredited training to the high-risk utilities, industrial and manufacturing sectors.
We’re looking for a proactive and detail-oriented Finance Administrator to join our team. This is a varied role that sits at the heart of the business, supporting our Finance Manager with day-to-day financial operations, contractor onboarding, and general administration.
About the role
Reporting to the Finance Manager, you’ll be the go-to person for keeping our administrative and financial processes running smoothly. One day you might be running financial reports, processing invoices and checking timesheets, the next you could be coordinating travel arrangements or supporting a recruitment drive. You’ll also act as a key point of contact for our contractors and staff – from answering onboarding queries to ensuring HR files are complete and compliant.
Key Responsibilities:
- Finance
- Assist with day-to-day financial operations.
- Ensure all timesheets are accurate and aligned with scheduled shifts on Connecteam.
- Assist with processing supplier invoices and maintaining an accurate purchase ledger.
- Assist with processing contractor invoices.
- Administrative Support
- Handle incoming queries and manage all correspondence (emails, letters, messages) efficiently and professionally.
- Support the Finance Manager and other team members with administration duties as required.
- Arrange travel and accommodation for staff and contractors within policy guidelines, using the most cost-effective approach.
- Assist with the preparation of paperwork, reports, and presentations.
- Act as the point of contact for employee, contractor, and worker queries regarding onboarding and invoicing.
- Recruitment & Onboarding
- Provide administration support for the onboarding of contractors.
- Assist with contractor BPSS forms and supporting documentation.
- Ensure contractor HR files are complete and contain all relevant documentation.
- Provide prospective contractors with all information required to become a Rescue Team Member, including course details.
- General
- Deliver best practice in line with ISO 9001 and ISO 45001 standards.
- Ensure GDPR and Data Protection Act requirements are applied consistently.
- Drive continuous improvement in key quality processes.
- Adhere to all company Health & Safety and HR policies.
- Assist with future projects across the business as required.
- Deputise for the Finance Manager when required.
About you
We’re looking for a friendly and proactive person who brings:
- Knowledge of office administration responsibilities, systems, and procedures.
- Strong organisational and planning skills.
- Proficiency in MS Office – particularly Word, Excel, and Outlook.
- Ability to work on time-sensitive projects and meet deadlines.
- Excellent time management skills and ability to multi-task and prioritise workload.
- Ability to handle confidential information professionally.
- Strong attention to detail and problem-solving skills.
- A positive, can-do approach with a willingness to suggest improvements.
- Excellent written and verbal communication skills.
- A good general level of education.
We’d love it if you could offer any of the following:
- Proven experience as an office or finance administrator.
- Hands-on experience with office equipment.
- Experience in bookkeeping.
- Experience of Xero accounting software.
Working Pattern & Conditions
Hours are negotiable, flexible working considered. Location: Based at our South Brent Office. Environment: Professional office setting within a specialist safety and training business. Competitive salary commensurate with experience. Supportive, close-knit team with genuine development opportunities.
How to apply
Interested in joining us? To apply, please send a CV and a short covering note (no more than one page) explaining why you are interested in this role to: kirsty@sasafety.co.uk with the subject line: Finance Administrator Application – [Your Name]
Finance Administrator Role employer: SA Safety Ltd
SA Safety is an excellent employer, offering a supportive and close-knit team environment in South Brent, Devon, where you can thrive as a Finance Administrator. With a competitive salary and genuine opportunities for professional development, you'll play a vital role in our operations while enjoying flexible working arrangements and a commitment to best practices in health and safety. Join us to make a meaningful impact in the high-risk utilities and industrial sectors.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Administrator Role
✨Tip Number 1
Network like a pro! Reach out to people in the finance sector, especially those who work at SA Safety or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by researching common finance administrator questions. Think about how your skills match the job description and be ready to share examples of your organisational prowess and attention to detail.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with MS Office, especially Excel, as it’s crucial for this role. Maybe even brush up on Xero if you can – it’ll show you’re proactive and ready to hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Finance Administrator Role
Some tips for your application 🫡
Craft a Catchy Covering Note:Your covering note is your chance to shine! Keep it short and sweet, but make sure to highlight why you're excited about the Finance Administrator role. Show us your personality and how you fit into our team!
Tailor Your CV:Don’t just send the same CV to everyone! Tailor it to match the job description. Highlight your relevant experience in finance and administration, and don’t forget to mention your skills with MS Office and any bookkeeping experience.
Be Professional Yet Friendly:When writing your application, strike a balance between professionalism and friendliness. We want to see your enthusiasm for the role while also knowing you can handle the serious stuff like confidential information.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy!
How to prepare for a job interview at SA Safety Ltd
✨Know Your Numbers
Brush up on your financial knowledge and be ready to discuss basic accounting principles. Since this role involves processing invoices and maintaining a purchase ledger, showing that you understand these concepts will impress the interviewers.
✨Show Off Your Organisation Skills
Prepare examples of how you've managed multiple tasks or projects in the past. This role requires strong organisational skills, so be ready to share specific instances where you successfully juggled deadlines and priorities.
✨Be Proactive in Your Approach
Demonstrate your proactive nature by discussing times when you took the initiative to improve processes or solve problems. This will resonate well with the team, as they’re looking for someone who can drive continuous improvement.
✨Communicate Clearly and Confidently
Since you'll be the point of contact for contractors and staff, practice clear and concise communication. Prepare to answer questions about how you would handle queries or conflicts, showcasing your excellent verbal and written skills.
