Education Events Co-ordinator in Glasgow

Permanent

£26,665.45 pro rata (*£15,999.27 per annum based on 21 hours per week)

For more than 425 years, the Royal College of Physicians and Surgeons of Glasgow has been improving health and healthcare for people around the world.

Today, we are a professional membership body providing education, assessment and development to more than 15,000 Fellows and Members at all stages of their careers. We are a UK organisation with a global membership.

Our estate in the heart of Glasgow city centre includes modern conferencing and events facilities, a rich and extensive heritage collection with museum status, a library and our multi-award-winning events offering, 1599 at the Royal College.

Our Purpose Is Built Around Delivering

• Excellent education and an outstanding member experience
• New standards through assessment and gold standard qualifications
• Transformative impact on the health and wellbeing of the wider world

The Role

This role involves supporting the organisation and delivery of postgraduate medical education for physicians, surgeons, dentists, travel medicine practitioners, and podiatrists by coordinating the planning and administration of educational events, training programmes, and professional development activities. Key responsibilities include assisting with the development and implementation of marketings, maintaining strong communication with teaching faculty, conference speakers and event delegates, and engaging with pharmaceutical sponsors to ensure their continued support. The role also includes administrative support for clinical skills courses, some of which involve cadaveric material, delivered at the Clinical Anatomy Skills Centre at the University of Glasgow and the Macewen Clinical Skills Suite at the College on St Vincent Street. Strong organisational skills, effective communication, and the ability to manage multiple priorities are essential for success in this position.

About You

• Customer focused and strong ability to deal with individuals on all levels in a friendly, welcoming and helpful manner
• Strong planning and organisational skills and attention to detail
• Proven ability to work effectively as part of a team
• Excellent written and verbal communication skills
• Experience using Microsoft Office applications, including Word, Excel and Outlook

Desirable

• Experience in organising events, including managing all logistical arrangements, delegate and sponsor acquisition, and overseeing budgetary control
• Involvement in the delivery of events through webinars and e-learning platforms.
• Some experience in using Customer Relationship Management (CRM) systems to support event coordination and communication.

Job Context and Special Features

The main responsibility of the Educational Events Coordinator is to manage the planning, administration, and delivery of educational events within the College’s annual education calendar. This role sits within a growing and evolving education and training function, requiring a strong commitment to teamwork and a flexible, proactive attitude toward change.

The post holder will also play a role in promoting membership of the College and communicating the benefits of joining the organisation to relevant audiences.

During events, the Educational Events Coordinator will be expected to work the hours necessary to ensure successful delivery. This may include early starts, late finishes, and working through breaks. Not all events will require these extended hours, but flexibility is essential.

Some responsibilities may involve the administration of clinical skills courses, which take place at:

• The Clinical Anatomy Skills Centre at the University of Glasgow
• The Macewen Clinical Skills Suite located within the College on St Vincent Street

These courses may involve work with cadaveric material, and candidates should be comfortable working in such environments.

Benefits

• 40 days holidays (pro rata for part time employees)
• Hybrid working – at least 50% working in College, dependent on the needs of the business
• Pension Scheme – The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employee’s chosen contribution level
• Life Assurance
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Health and Wellbeing Benefit
• Cycle to Work Scheme

The Royal College of Physicians and Surgeons of Glasgow is a Scottish Charity, SC000847, regulated by the Scottish Charity Regulator (OSCR).