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- Tasks: Plan and coordinate exciting events for a prestigious college.
- Company: Join the Royal College of Physicians and Surgeons of Glasgow, a leading Scottish charity.
- Benefits: Enjoy 40 days holiday, flexible working, and wellness perks like the Cycle to Work Scheme.
- Why this job: Be part of a dynamic team, enhance your skills, and make impactful connections.
- Qualifications: Degree or equivalent experience in event planning; strong communication and organisational skills required.
- Other info: Flexible hours with occasional weekend work; hybrid working options available.
The predicted salary is between 24000 - 36000 £ per year.
Conference and Event Co‑ordinator (0.5 FTE)
Join the Royal College of Physicians and Surgeons of Glasgow as a part‑time Conference and Event Co‑ordinator. This role involves planning, executing and supporting events, ensuring a seamless experience for stakeholders and clients.
Base pay range
Salary grade 3 – £25,640 (pro rata) March 2026.
Hybrid working: at least 50% on site, remaining time flexible as required.
Responsibilities
- Plan and coordinate all College events in collaboration with the conference and event manager.
- Manage internal and external stakeholder expectations and build strong client relationships.
- Operate diary and venue booking systems, oversee venue selection and contract negotiations.
- Coordinate hybrid event delivery, ensuring technical and logistical needs are met.
- Maintain accurate event records and post‑event reporting.
- Respond to client enquiries, resolve complaints diplomatically, and negotiate vendor contracts.
- Support event team under tight deadlines, working variable shifts the majority of the week.
About You
- A degree level education or equivalent experience.
- Experience with diary and venue booking systems and hybrid event delivery.
- Experience working in a busy corporate event venue and with event‑planning processes.
- Excellent communication, organisational and influencing skills.
- Strong interpersonal, teamwork and presentation abilities.
- Client‑focussed, detail‑oriented, and able to work under pressure independently and within a team.
- Strong negotiator and diplomatic complaint resolver with initiative.
Benefits
- 40 days holiday.
- Pension.
- Life Assurance Benefit.
- Enhanced Sick Pay, Maternity, Paternity and Adoption pay.
- Wellbeing Benefit.
- Cycle to Work Scheme.
Closing date: Friday 23 January 2026. Interviews will be held w/c 2nd February 2026.
For full details and to apply, please submit CV, covering letter and the Equal Opportunities Monitoring form via S1jobs.
Location: Glasgow, Scotland, United Kingdom.
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Conference and Event Co-ordinator- (0.5 FTE)- 17.5 hours per week, averaged across 7 days employer: s1jobs
Contact Detail:
s1jobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference and Event Co-ordinator- (0.5 FTE)- 17.5 hours per week, averaged across 7 days
✨Tip Number 1
Familiarise yourself with the specific requirements of the role by researching the Royal College of Physicians and Surgeons of Glasgow. Understanding their mission and values will help you align your approach when discussing your fit for the position.
✨Tip Number 2
Network with professionals in the event planning industry, especially those who have experience in corporate or medical sectors. Attend relevant events or webinars to make connections that could provide insights or referrals for this role.
✨Tip Number 3
Prepare to discuss your experience with hybrid event delivery and diary management systems during the interview. Be ready to share specific examples of how you've successfully managed events in the past, highlighting your organisational skills.
✨Tip Number 4
Demonstrate your flexibility and ability to work under pressure by preparing scenarios where you've had to adapt quickly to changes in event planning. This will show your potential employer that you can handle the dynamic nature of the role.
We think you need these skills to ace Conference and Event Co-ordinator- (0.5 FTE)- 17.5 hours per week, averaged across 7 days
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and coordination. Emphasise any experience with diary and venue booking systems, as well as hybrid event delivery.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the College. Mention specific skills that align with the job description, such as excellent communication and organisational skills.
Highlight Relevant Experience: When detailing your work history, focus on roles that involved client interaction, negotiation, and complaint resolution. Use examples to demonstrate your ability to work under pressure and manage multiple tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at s1jobs
✨Showcase Your Event Planning Experience
Be prepared to discuss your previous experience in event planning, especially any hybrid events you've coordinated. Highlight specific examples that demonstrate your organisational skills and ability to manage multiple stakeholders.
✨Demonstrate Strong Communication Skills
Since the role involves interacting with various stakeholders, practice articulating your thoughts clearly. Be ready to provide examples of how you've effectively communicated in past roles, particularly in resolving conflicts or managing client expectations.
✨Emphasise Flexibility and Adaptability
Given the variable working hours and the need for a flexible approach, be sure to express your willingness to adapt to changing schedules and demands. Share instances where you've successfully adjusted your plans to meet unexpected challenges.
✨Prepare Questions About the Role
Show your interest in the position by preparing thoughtful questions about the College's events and their expectations for the role. This not only demonstrates your enthusiasm but also helps you gauge if the position aligns with your career goals.
