Buyer Administrator

Summary of Duties: · Providing day-to-day administrative support to the Buying and Purchasing team, ensuring purchasing records, paperwork and information are accurate, up to date and available to support effective buying decisions. · Collecting and maintaining scrap metal price and market information, and supporting the checking of purchasing transactions, weights and grades so that discrepancies are identified and resolved promptly. · Acting as a key point of contact between suppliers, depots and internal departments, helping the department run efficiently and contributing to the continuous improvement of purchasing processes. Key Responsibilities: Buyer Administration: · Providing day-to-day administrative support to the Buying and Purchasing team, ensuring records, paperwork and purchasing information are accurate and up to date. · Processing and filing purchasing paperwork accurately and within agreed timescales. · Setting up and maintaining supplier accounts and details on company systems, ensuring information is current and complete. · Recording agreed prices, grades and volumes on company systems in a timely manner. · Dealing with general purchasing enquiries from suppliers and internal colleagues, resolving or redirecting them as appropriate. Price and Market Information: · Assisting with collecting, recording and maintaining ferrous and non-ferrous scrap metal prices. · Gathering and recording competitor pricing information and market updates to support purchasing decisions. · Circulating up-to-date price lists and market information to the Buying and Purchasing team and relevant colleagues. · Maintaining a clear record of price changes to support purchasing decisions and historic analysis. Supplier and Depot Communication: · Liaising with suppliers, depots and internal departments to help coordinate deliveries and collections. · Responding to and resolving supplier and depot queries promptly, escalating to the Head of Ferrous Purchasing where required. · Ensuring purchasing information, price changes and delivery arrangements are communicated clearly and in good time. · Building and maintaining positive working relationships with suppliers, depot teams and internal departments. Reporting and Data Management: · Maintaining purchasing records and producing regular reports for the Head of Ferrous Purchasing. · Helping to monitor prices, volumes, supplier performance and other key purchasing information. · Identifying trends, anomalies or gaps in purchasing data and highlighting these to the Head of Ferrous Purchasing. · Ensuring data held on company systems and spreadsheets is accurate, consistent and kept up to date. Weighbridge and Transaction Support: · Assisting with checking delivery information, weights, grades and purchasing transactions against agreed terms. · Liaising with the weighbridge teams to ensure transaction details are recorded correctly. · Investigating discrepancies in weights, grades, prices or paperwork and working with the relevant parties to resolve them. · Escalating unresolved discrepancies or potential claims to the Head of Ferrous Purchasing promptly. General Team Support: · Providing administrative assistance to the wider Buying and Purchasing team as required. · Maintaining accurate documentation, filing systems and records for the department. · Helping to identify and implement improvements to purchasing processes, paperwork and ways of working. · Providing cover for colleagues within the team during holidays and absence. · Supporting colleagues within the team and other departments when and as required. Risk and Compliance: · Ensuring the company's internal purchasing procedures and controls are followed. · Handling commercial and supplier information confidentially and in line with data protection requirements. · Escalating commercial, compliance or operational issues promptly where they may affect suppliers, payments or business risk. TPBN1_UKTJ