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- Tasks: Support HR operations, manage records, and assist with onboarding processes.
- Company: Join Ryman, a leading retailer in stationery and office supplies with over 130 years of experience.
- Benefits: Enjoy competitive pay, generous holidays, wellness support, and exclusive discounts.
- Why this job: Be part of a dynamic team where your ideas matter and you can make a real impact.
- Qualifications: Strong organisational skills; HR experience is a plus but not essential.
- Other info: Opportunities for growth through training and apprenticeship programmes.
The predicted salary is between 24000 - 36000 £ per year.
WHAT WILL THIS ROLE INVOLVE?
We’re looking for a detail-oriented and reliable HR Administrator to support our team with day-to-day HR operations. In this role, you’ll be responsible for managing colleague records, supporting onboarding processes, and ensuring compliance with employment legislation. You’ll play a key part in maintaining smooth HR workflows, supporting HR Business Partners, and delivering excellent internal service.
WHAT WILL YOU BE RESPONSIBLE FOR?
- Complete all new colleague’s starter processes, including relevant documentation, right to work checks, and the probation process
- Update and maintain colleague records on our HR system – Fourth
- Amend colleague contracts utilising HR systems & Adobe Autosign
- Manage and maintain the general HR Inbox, assigning to appropriate colleague
- Supporting the HR Business Partners by pulling reports to assist with identifying trends
- Managing reference requests
- Ensuring compliance with GDPR and Right to Work in the UK legislation
- Provide general administrative support such as filing, telephone calls, scanning and emails
- Support with ad-hoc projects as and when required
- Respond to general HR queries, directing to relevant policies and procedures where appropriate
- Escalate issues/concerns to HR Business Partners
WHAT WOULD WE LIKE TO SEE IN YOU?
- Strong organisational skills and attention to detail
- Ability to manage multiple priorities and deadlines
- Excellent communication and interpersonal skills
- Customer-focused approach, both internally and externally
- Proactive, flexible, and solutions-oriented
- Team player with a willingness to learn
- Discreet and trustworthy with confidential information
Desirable but not essential
- Previous experience in HR, or administrative support.
- Proficient in G Suite
- Experience using an HRIS system
- Experience working in a retail or multi-site business
- CIPD Level 3 or working towards
WHAT WILL WE OFFER YOU?
- A passionate, dynamic team where your growth, ideas, and impact matter
- A competitive pay package
- Company pension scheme with the option to enhance
- Generous holiday allowance including an extra wellbeing day that gives you time to recharge
- Training programme to help you excel in your role
- Opportunities through our apprenticeship programs to keep building on your skills
- Access to mental health first aiders, wellness sessions, and support groups
- Exclusive discounts across all of our brands and through our benefits hub
- Cycle2Work scheme
- Long service and recognition awards
- Colleague referral scheme
- Company and team social events
- Free on-site parking
- Subsidised canteen
WHO ARE WE?
Founded by Henry J Ryman in 1893, Ryman has been the go-to destination for stationery, office supplies, printing, technology, and more for over 130 years. We are part of the Theo Paphitis Retail Group, which also includes Robert Dyas, Boux Avenue, and London Graphic Centre.
From our very first store on Great Portland Street, we have grown to over 200 locations and a thriving website and app offering quality products and exceptional service. We believe in supporting our colleagues and equipping them with the tools and knowledge they need to grow, thrive, and have fun whilst doing it.
At Ryman, all of our teams from our stores to our warehouse and Retail Support Centre are passionate about retail. We put our customers first and have a common goal to keep them at the heart of everything we do. We are energetic and enthusiastic, delivering results through resilience, innovation, and adaptability. If you are a team player who’s ready to make an impact, this could be the perfect role for you.
Ryman is an equal opportunities employer. Our policy is to recruit a diverse workforce and follow the guidelines of the Equality Act. Our mission is to welcome everyone and create inclusive teams. We celebrate difference, encourage everyone to join us, and be themselves at work.
PLEASE NOTE THIS JOB DESCRIPTION IS NOT EXHAUSTIVE AND YOU MAY BE REQUIRED TO CARRY OUT OTHER DUTIES AS AND WHEN REQUIRED. #J-18808-Ljbffr
HR Administrator employer: Ryman
Contact Detail:
Ryman Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Familiarise yourself with HR legislation and compliance, especially GDPR and Right to Work in the UK. This knowledge will not only help you in the role but also demonstrate your commitment to understanding the legal aspects of HR during your interactions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple priorities in previous roles. Be ready to discuss specific situations where your attention to detail made a significant impact on your team's efficiency.
✨Tip Number 3
Research Ryman and its values thoroughly. Understanding our company culture and how we prioritise customer service will allow you to align your responses during discussions, showing that you're a great fit for our team.
✨Tip Number 4
Prepare to discuss your experience with HRIS systems and G Suite. If you have any specific examples of how you've used these tools to improve processes or support colleagues, be sure to highlight them in your conversations.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the HR Administrator position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: If you have previous experience in HR or administrative support, make sure to emphasise this in your CV and cover letter. Use specific examples to demonstrate your organisational skills and attention to detail.
Showcase Your Skills: Mention your proficiency in G Suite and any experience with HRIS systems. Highlight your communication and interpersonal skills, as well as your customer-focused approach, which are crucial for this role.
Craft a Strong Cover Letter: Write a compelling cover letter that explains why you are interested in the HR Administrator position at Ryman. Discuss your passion for HR, your proactive attitude, and how you can contribute to the team’s success.
How to prepare for a job interview at Ryman
✨Showcase Your Organisational Skills
As an HR Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple priorities and deadlines in previous roles. This will demonstrate your ability to handle the demands of the position.
✨Familiarise Yourself with Employment Legislation
Understanding compliance with employment legislation is key for this role. Brush up on GDPR and Right to Work regulations in the UK, and be ready to discuss how you would ensure compliance in your day-to-day tasks.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and customer-focused approach. Think of scenarios where you've had to resolve HR queries or manage sensitive information, and be ready to explain your thought process and actions.
✨Demonstrate Your Team Player Attitude
Ryman values collaboration and a team-oriented mindset. Be sure to highlight experiences where you've worked effectively within a team, supported colleagues, or contributed to group projects, showcasing your willingness to learn and adapt.
