FINANCE ADMINISTRATOR (MATERNITY COVER)

The Finance Administrator works closely with members of the Finance department in delivering efficient administrative support for financial processes and procedures at the School. The post holder reports to the Finance Manager.

The overall purpose of the Finance Administrator role is to complete financial routines related to orders, invoices, payments, income and expenditure. As part of the finance function, the post-holder would also provide general administrative support to the wider team and will be expected to work both independently and as part of a team.

Specific responsibilities:

• Input purchase invoices to the finance system, accurately recording nominal codes and cost centres prior to distribution for authorisation.
• Check supplier statements to ensure all invoices have been received and processed.
• Process authorised invoices for payment.
• Process weekly supplier payment runs.
• Manage petty cash transactions and reconciliations.
• Download finance data monthly to update departmental budget reports.
• Maintain the Fixed Assets Register and post the monthly depreciation journals.
• Support financial year-end procedures and audit preparation.
• Support with identifying opportunities for efficiencies and process automation.
• To support all aspects of the department and involvement in wider aspects of school life.
• To promote and exemplify the School Values.
• To have a duty of care to yourself and others regarding Health and Safety issues and ensure that the School’s Health & Safety Policies and Procedures are implemented.
• To actively promote the School’s Equality & Diversity Policy, encouraging staff awareness and participation in all areas.
• To actively promote the School’s Child Protection & Safeguarding Policy and be aware of your responsibilities to report concerns.
• Adhere to the School’s Data Protection Policy and Procedure and ensure private and confidential data is kept secure and disposed of in the appropriate manner.
• To carry out duties pertinent to the scope of the post as directed by the Finance Director or other senior manager of the School.

The above are the key accountabilities as currently defined; they are not listed in priority order and should not be taken to be so. From time to time, it might be necessary to alter the job description, in consultation with the post holder and Head Master.

Safeguarding and Equal Opportunity:

Ryde School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Ryde School is committed to the principles of equal opportunity, diversity, and inclusion. Ryde School does not discriminate on the grounds of race or colour, nationality or national or ethnic origins, religion or belief, sex, sexual orientation, pregnancy or maternity, marital or civil partnership status, gender reassignment, age, and disability. Applications are welcome from a diverse range of backgrounds. Offers of appointment are subject to satisfactory references, confirmation of qualifications and DBS clearance. Ryde School is an equal opportunities employer.