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- Tasks: Support finance operations, manage invoices, and assist with billing and cashiering tasks.
- Company: Leading US law firm with a dynamic London office.
- Benefits: Part-time role with flexible hours and exposure to diverse finance functions.
- Why this job: Gain valuable experience in finance within a prestigious legal environment.
- Qualifications: Experience in a law firm and understanding of Solicitors Accounts Rules required.
- Other info: Opportunity for professional growth and networking in the legal sector.
The predicted salary is between 24000 - 36000 £ per year.
A leading US law firm is seeking a Finance Assistant to support the Finance Manager and wider London Finance function. This part‑time role (Wednesday, Friday + one additional day) offers broad exposure across Accounts Payable, Billing, Cashiering, and general finance administration.
Key Responsibilities
- Accounts Payable
- Monitor the invoices inbox and process vendor invoices in 3E promptly.
- Post daily invoices, including supplier bills, direct debits, and matter‑related costs.
- Follow up with vendors to obtain VAT‑compliant invoices.
- Process firm credit card transactions.
- Prepare weekly payment runs for suppliers, expenses, and ad‑hoc payments.
- Handle daily SAR "pay when paid" transactions following client receipts.
- Set up new vendors in Elite 3E as required.
- Reconcile supplier statements and maintain accurate AP ledgers.
- Verify and process staff expense claims.
- Billing
- Manage time transfers, adjustments, and corrections prior to billing.
- Prepare billing guides, drafts, and final invoices for Partner approval.
- Produce reports such as WIP, debtors, and time analysis when needed.
- Cashiering
- Process daily office and client account transactions in line with regulatory requirements.
- Maintain office and client account ledgers.
- Create payment runs in 3E/banking platforms for Finance Manager and Partner approval.
- Ensure cash book postings are accurate and fully reconciled.
- Additional Support
- Assist with audit preparation for SAR and LLP year‑end requirements.
- Produce ad‑hoc reports for Partners and senior stakeholders.
Skills & Experience
- Previous experience in a law firm is essential.
- Good understanding of Solicitors Accounts Rules and UK/EU VAT.
- Proficient in Elite 3E (AP and Billing).
- AAT or ILFM qualification (or currently studying) is beneficial but not required.
Finance Assistant employer: Ryder Reid
Contact Detail:
Ryder Reid Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and legal sectors. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join relevant online groups to meet potential employers.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. We want you to shine! Understand their values and how your skills as a Finance Assistant can contribute to their success. Tailor your answers to show you’re the perfect fit.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. We can’t stress enough how important it is to be comfortable discussing your experience with Accounts Payable, Billing, and Cashiering. The more you practice, the more confident you’ll feel.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can set you apart from other candidates. We recommend mentioning something specific from your conversation to remind them of your great fit for the Finance Assistant role.
We think you need these skills to ace Finance Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Finance Assistant role. Highlight your experience in accounts payable, billing, and any relevant software like Elite 3E. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your previous experience makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail: In finance, details matter! Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us that you care about accuracy.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Ryder Reid
✨Know Your Numbers
Brush up on your financial knowledge, especially around Accounts Payable and Billing. Be ready to discuss how you’ve handled invoices and reconciliations in the past. This will show that you understand the core responsibilities of the Finance Assistant role.
✨Familiarise Yourself with Elite 3E
Since proficiency in Elite 3E is crucial for this position, make sure you’re comfortable discussing your experience with it. If you haven’t used it before, do some research or find tutorials online to get a basic understanding of its functionalities.
✨Understand the Solicitors Accounts Rules
Having a good grasp of the Solicitors Accounts Rules and UK/EU VAT is essential. Prepare to explain how these regulations impact your work and be ready to give examples of how you've ensured compliance in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street! Think of insightful questions to ask about the team dynamics, the firm’s approach to finance, or how they handle audits. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.