At a Glance
- Tasks: Coordinate exciting workplace projects and manage supplier contracts in a dynamic law firm.
- Company: Join a prestigious international law firm with a collaborative culture.
- Benefits: Enjoy hybrid working, competitive salary, and a comprehensive benefits package.
- Other info: Excellent career development opportunities in a supportive team environment.
- Why this job: Gain valuable experience in workplace transformation and project management.
- Qualifications: Organisational skills and experience in project coordination are essential.
The predicted salary is between 34650 - 42350 £ per year.
Workplace Projects & Contracts Coordinator
London | Hybrid Working (Minimum 3 Days in Office) | Permanent
A prestigious international law firm is seeking a Workplace Projects & Contracts Coordinator to join its Property & Workplace Services team in London.
This is an exciting opportunity for an organised and proactive coordinator with experience in workplace, facilities, property, or corporate services environments. Working closely with project managers, procurement, finance teams and external suppliers, you will play a key role in delivering workplace projects, managing supplier contracts, and supporting the firm's property portfolio.
The role offers broad exposure across workplace transformation initiatives, office environments, contract management, governance, and supplier performance, making it an excellent opportunity for someone looking to develop their career within a professional services environment.
The Role
As Workplace Projects & Contracts Coordinator, you will support the successful delivery of workplace projects ranging from office moves and refurbishments to sustainability and workplace improvement initiatives.
You will act as a central point of coordination, ensuring projects remain on track, contracts are effectively managed, and property information is maintained accurately. The role requires excellent organisation, strong stakeholder management skills and a keen eye for detail.
Key Responsibilities
Workplace Projects
- Support the delivery of office moves, refurbishments, fit-outs, workplace improvements and sustainability projects.
- Coordinate project plans, timelines, documentation and reporting.
- Arrange project meetings, workshops and stakeholder engagement activities.
- Monitor project milestones, risks and issues, providing regular updates to stakeholders.
- Coordinate supplier activities and track delivery against agreed objectives.
- Support workplace communications and change management initiatives.
- Maintain project governance records and documentation.
Property & Portfolio Administration
- Maintain accurate records relating to leases, licences, occupancy data and property information.
- Monitor key lease events, including renewals, break clauses and rent reviews.
- Support property planning, acquisitions, relocations and portfolio initiatives.
- Produce reports on occupancy, property costs and portfolio performance.
- Assist with annual planning and budgeting activities.
Contracts & Supplier Management
- Maintain a comprehensive contracts register and monitor renewal timelines.
- Coordinate supplier review meetings and performance reporting.
- Support the mobilisation of new suppliers and service providers.
- Track supplier performance against agreed service levels and KPIs.
- Manage contract documentation and governance records.
- Support contract variations and procurement processes.
Reporting, Governance & Financial Administration
- Raise purchase orders and monitor project expenditure.
- Assist with invoice validation and budget tracking.
- Prepare reports, dashboards and management information.
- Support procurement exercises, business cases and governance approvals.
- Assist with compliance reviews and audit requests.
About You
We're looking for a highly organised individual who thrives in a fast-paced environment and enjoys working with multiple stakeholders and projects simultaneously.
Essential Experience & Skills
- Experience coordinating projects within workplace, facilities management, property, or corporate services functions.
- Experience working with suppliers and contracts.
- Strong administrative, reporting and organisational skills.
- Excellent stakeholder management and communication abilities.
- Experience maintaining accurate records and governance documentation.
- Strong attention to detail and ability to manage competing priorities.
- Good financial administration and budget monitoring skills.
- Proficiency in Microsoft Office applications.
- Understanding of procurement and contract management principles.
Desirable
- Experience working within legal, professional services or corporate environments.
- Knowledge of project management methodologies such as PRINCE2, Agile or MSP.
- Understanding of health and safety requirements relating to workplace projects.
- IOSH Working Safely or Managing Safely certification (or willingness to obtain).
- Qualification in project management, facilities management or business administration.
What's on Offer?
- Opportunity to join a highly respected international law firm.
- Exposure to a diverse range of workplace and property projects.
- Collaborative and supportive team environment.
- Hybrid working arrangement.
- Competitive salary and comprehensive benefits package.
- Excellent long-term career development opportunities.
If you have strong coordination skills and are looking to build your career within workplace projects, property services, or facilities management, we'd love to hear from you.
Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.
Ryder Reid Legal is a recruitment specialist. For over thirty years we've been connecting legal talent with many of the leading law firms in London and internationally. Follow our LinkedIn page for the latest vacancies.
https://uk.linkedin.com/company/ryder-reid-legal
Workplace Projects & Contracts Coordinator in Slough employer: Ryder Reid Legal
Ryder Reid Legal is an exceptional employer, offering a dynamic and supportive work environment in the heart of London. With a hybrid working model, competitive salary, and a strong focus on employee growth, this global firm provides the perfect platform for legal professionals to advance their careers while enjoying a balanced lifestyle. Join a collaborative team that values your contributions and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Projects & Contracts Coordinator in Slough
✨Tip Number 1: Get Involved in Consulting Case Competitions
Look for case competitions hosted by universities and consulting firms. They’re a fab way to showcase your problem-solving skills and meet industry players. Plus, winning one can seriously boost your CV, which we know is key when applying for roles like Workplace Projects & Contracts Coordinator at Ryder Reid Legal!
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Engage with online platforms that offer consulting simulations or courses. Prove your chops by completing relevant projects — this not only beefs up your experience but also gives you concrete examples to chat about during interviews for that full-time Workplace Projects & Contracts Coordinator role at Ryder Reid Legal!
We think you need these skills to ace Workplace Projects & Contracts Coordinator in Slough
Some tips for your application 🫡
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Tailor Your Cover Letter:Your cover letter is your chance to explain why you're a perfect fit for the consulting world. Focus on your motivation for joining the industry and how your skills align with the requirements of the role at Ryder Reid Legal. Remember to mention any relevant coursework or projects that showcase your understanding of strategic frameworks or business models!
Highlight Team Experience:Consultants often work in teams, so it's vital to showcase your collaborative skills. Include experiences where you've worked effectively with others, whether in academic group projects or internships. Discuss your role in the team and how you helped achieve common goals, demonstrating you can thrive in a consultancy environment.
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How to prepare for a job interview at Ryder Reid Legal
✨Master the Case Study Game
In management consulting, case study interviews are all the rage. Make sure to practice structuring your thoughts and analysing data on the fly. Use resources like example case studies to get comfortable with frameworks and solutions. Remember, it’s not just about getting the right answer but showcasing your thought process, so talk us through your reasoning!
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Be prepared for some numerical and analytical questions. Brush up on your mental math and be ready to interpret data from charts or graphs. We might throw some business scenarios at you that require a quick turnaround on numerical analysis, so practice these skills to feel confident and swift!
✨Show Your Leadership Flair
As this is a full-time role, we want to see your potential as a seasoned consultant. Be ready to discuss experiences where you've led a project or a team. Think about times you've influenced decisions or navigated challenges—this is your chance to show how you can thrive in a fast-paced, collaborative environment.
✨Be a Cultural Fit
We’re not just looking for brains; we want to see if you vibe with our company culture at Ryder Reid Legal. Prepare to share how your values align with ours. Have a think about what makes a great team environment for you and how you can contribute to that. A good cultural fit goes a long way in management consulting!
