At a Glance
- Tasks: Support finance operations in a leading law firm, handling invoices and billing.
- Company: Join a prestigious US law firm with a strong London presence.
- Benefits: Part-time hours, flexible schedule, and valuable legal finance experience.
- Other info: Opportunity to develop skills in a supportive and professional setting.
- Why this job: Gain hands-on experience in finance while working in a dynamic legal environment.
- Qualifications: Previous law firm experience and knowledge of Solicitors Accounts Rules required.
The predicted salary is between 15 - 20 £ per hour.
A leading US law firm is seeking a Finance Assistant to support the Finance Manager and wider London Finance function. This part-time role (Wednesday, Friday + one additional day) offers broad exposure across Accounts Payable, Billing, Cashiering, and general finance administration. Law firm experience is required to be considered for this role.
Key Responsibilities
- Accounts Payable
- Monitor the invoices inbox and process vendor invoices in 3E promptly.
- Post daily invoices, including supplier bills, direct debits, and matter-related costs.
- Follow up with vendors to obtain VAT-compliant invoices.
- Process firm credit card transactions.
- Prepare weekly payment runs for suppliers, expenses, and adhoc payments.
- Handle daily SAR “pay when paid” transactions following client receipts.
- Set up new vendors in Elite 3E as required.
- Reconcile supplier statements and maintain accurate AP ledgers.
- Verify and process staff expense claims.
- Manage time transfers, adjustments, and corrections prior to billing.
- Prepare billing guides, drafts, and final invoices for Partner approval.
- Produce reports such as WIP, debtors, and time analysis when needed.
- Cashiering
- Process daily office and client account transactions in line with regulatory requirements.
- Maintain office and client account ledgers.
- Create payment runs in 3E/banking platforms for Finance Manager and Partner approval.
- Ensure cash book postings are accurate and fully reconciled.
- Additional Support
- Assist with audit preparation for SAR and LLP year-end requirements.
- Produce adhoc reports for Partners and senior stakeholders.
Skills & Experience
- Previous experience in a law firm is essential.
- Good understanding of Solicitors Accounts Rules and UK/EU VAT.
- Proficient in Elite 3E (AP and Billing).
- AAT or ILFM qualification (or currently studying) is beneficial but not required.
Finance Assistant – Part-Time in London employer: Ryder Reid Legal
As a leading US law firm, we pride ourselves on fostering a collaborative and inclusive work environment that values the contributions of every team member. Our part-time Finance Assistant role not only offers competitive benefits and flexible working hours but also provides ample opportunities for professional growth within the finance function. Located in the heart of London, employees enjoy a vibrant city atmosphere while being part of a prestigious firm that prioritises employee development and well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant – Part-Time in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and finance sectors. Let them know you're on the lookout for a Finance Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of Solicitors Accounts Rules and VAT regulations. Show that you’re not just a candidate, but someone who understands the ins and outs of the finance world in a law firm.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. Focus on articulating your experience in accounts payable and billing, as these are key areas for the Finance Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Finance Assistant – Part-Time in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience in law firms and finance roles. We want to see how your skills match the job description, so don’t be shy about showcasing relevant tasks you've handled!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Finance Assistant role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about working with us.
Showcase Your Skills:Be specific about your experience with Elite 3E and any other relevant software. If you’ve dealt with accounts payable or billing before, give us the details! We want to know how you can hit the ground running.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Ryder Reid Legal
✨Know Your Law Firm Basics
Make sure you brush up on your knowledge of Solicitors Accounts Rules and UK/EU VAT. Being able to discuss these topics confidently will show that you understand the financial landscape of a law firm, which is crucial for the Finance Assistant role.
✨Familiarise Yourself with Elite 3E
Since proficiency in Elite 3E is a key requirement, take some time to get comfortable with its functionalities. If you can demonstrate your understanding of how to process invoices and manage billing within the system during the interview, it’ll definitely set you apart from other candidates.
✨Prepare for Practical Scenarios
Think about common scenarios you might face in the role, like processing vendor invoices or handling expense claims. Be ready to discuss how you would approach these tasks, as this shows your practical understanding of the job and your problem-solving skills.
✨Show Your Team Spirit
This role involves supporting the Finance Manager and working with the wider finance team. Be prepared to talk about your previous experiences in a team setting, highlighting how you’ve collaborated effectively in the past. This will demonstrate that you’re not just a numbers person, but also a great team player.
