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- Tasks: Support a busy legal office with day-to-day facilities management and exceptional customer service.
- Company: Join a prestigious global law firm known for its collaborative culture.
- Benefits: Competitive salary, full benefits, and a dynamic work environment.
- Why this job: Be the go-to person in a fast-paced setting and make a real impact.
- Qualifications: 3+ years in facilities, strong organisational skills, and a customer-focused mindset.
- Other info: Great opportunity for career growth in a respected global organisation.
The predicted salary is between 36000 - 60000 £ per year.
Location: Central London
Contract: Permanent
Reports to: Facilities & Office Services Manager
We are partnering with a prestigious international law firm to recruit an experienced Facilities Assistant for their London office. This is an excellent opportunity for a proactive, service-driven professional to join a high-performing team in a fast-paced corporate environment.
About the Role
This position plays a key part in ensuring the smooth running of a busy legal office. You’ll provide day-to-day facilities support, deliver exceptional customer service, and help maintain a safe, efficient, and well-organised workplace. The ideal candidate thrives in a hands-on role and enjoys being the go-to person for operational support.
Key Responsibilities
- Asset tracking and service request management
- Regular floor walks to support staff and identify issues
- Reporting and monitoring maintenance issues with external vendors
- Supporting reactive tasks and project work with the wider team
- Coordinating office moves and workstation setups
- Preparing new joiner offices and assisting leavers
- Meeting room furniture setup and reconfiguration
- Updating departmental documents and compliance files
- Monitoring and reporting defects (lighting, HVAC, leaks, blinds, etc.)
- Carrying out basic repairs and troubleshooting
- Supervising contractors as required
- Supporting health & safety inspections, DSE checks, and risk assessments
Candidate Profile
We are seeking someone who brings professionalism, initiative, and a strong customer-service mindset. Ideally at least 3 years’ experience in a facilities role within a law firm. Excellent organisational and time-management skills. Calm, professional approach in a busy environment. Strong administrative and record-keeping abilities. Comfortable with physical duties and hands-on tasks. Strong communication skills across all levels. Knowledge of health & safety and building services (desirable). H&S or IWFM qualifications (advantageous).
If you’re a reliable, solutions-focused Facilities professional looking to join a respected global organisation, we’d love to hear from you.
Reward
Be part of a global, progressive law firm. Enjoy being part of a high-performing, collaborative culture. Competitive salary + Full Benefits.
Application Process:
To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.
We look forward to hearing from you!
Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.
Facilities Assistant - (Elite Global Law Firm) in London employer: Ryder Reid Legal
Contact Detail:
Ryder Reid Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant - (Elite Global Law Firm) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Facilities Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how you can contribute to their high-performing team. Tailor your responses to show that you’re not just a fit for the role, but for the company too!
✨Tip Number 3
Practice your communication skills! As a Facilities Assistant, you'll need to interact with various teams. Role-play common scenarios with a friend to boost your confidence and ensure you come across as calm and professional during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Assistant - (Elite Global Law Firm) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Assistant role. Highlight your relevant experience in facilities management, especially in a law firm setting. We want to see how your skills match what we're looking for!
Show Off Your Customer Service Skills: Since this role is all about providing exceptional service, don’t forget to showcase your customer service experience. We love candidates who can demonstrate a proactive and friendly approach to problem-solving.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a busy environment like ours!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It helps us keep track of applications and ensures you’re considered for the role. We can’t wait to see your application!
How to prepare for a job interview at Ryder Reid Legal
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key responsibilities listed in the job description, such as asset tracking and maintenance reporting. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Customer Service Skills
Since this role requires a strong customer service mindset, prepare examples from your past experiences where you've gone above and beyond to assist others. Think about situations where you resolved issues or improved processes, as these will highlight your proactive approach.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving abilities and hands-on skills. You might be asked how you would handle specific maintenance issues or coordinate office moves. Practise articulating your thought process clearly, as this will showcase your organisational skills and calm approach in a busy environment.
✨Demonstrate Your Team Spirit
This role is part of a high-performing team, so it's essential to convey your ability to work collaboratively. Share examples of how you've successfully worked with colleagues in the past, especially in fast-paced environments. Highlighting your teamwork will show that you're a good fit for their culture.
