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- Tasks: Support the Finance Manager with invoicing, billing, and general finance tasks.
- Company: Leading US law firm with a strong reputation in London.
- Benefits: Flexible part-time hours, competitive pay, and valuable experience in finance.
- Why this job: Gain hands-on experience in finance within a prestigious legal environment.
- Qualifications: Experience in a law firm and understanding of Solicitors Accounts Rules preferred.
- Other info: Opportunity for career growth and networking in the legal sector.
The predicted salary is between 13 - 16 £ per hour.
A leading US law firm is seeking a Finance Assistant to support the Finance Manager and wider London Finance function. This part-time role (Wednesday, Friday + one additional day) offers broad exposure across Accounts Payable, Billing, Cashiering, and general finance administration.
Responsibilities
- Accounts Payable
- Monitor the invoices inbox and process vendor invoices in 3E promptly.
- Post daily invoices, including supplier bills, direct debits, and matter-related costs.
- Follow up with vendors to obtain VAT-compliant invoices.
- Process firm credit card transactions.
- Prepare weekly payment runs for suppliers, expenses, and ad-hoc payments.
- Handle daily SAR “pay when paid” transactions following client receipts.
- Set up new vendors in Elite 3E as required.
- Reconcile supplier statements and maintain accurate AP ledgers.
- Verify and process staff expense claims.
- Manage time transfers, adjustments, and corrections prior to billing.
- Prepare billing guides, drafts, and final invoices for Partner approval.
- Produce reports such as WIP, debtors, and time analysis when needed.
- Process daily office and client account transactions in line with regulatory requirements.
- Maintain office and client account ledgers.
- Create payment runs in 3E/banking platforms for Finance Manager and Partner approval.
- Ensure cash book postings are accurate and fully reconciled.
- Assist with audit preparation for SAR and LLP year-end requirements.
- Produce ad-hoc reports for Partners and senior stakeholders.
Skills & Experience
- Previous experience in a law firm is essential.
- Good understanding of Solicitors Accounts Rules and UK/EU VAT.
- Proficient in Elite 3E (AP and Billing).
- AAT or ILFM qualification (or currently studying) is beneficial but not required.
Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.
Financial Assistant - Part-Time employer: Ryder Reid Legal
Contact Detail:
Ryder Reid Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Financial Assistant - Part-Time
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and legal sectors. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Tailor your answers to show how your skills fit their needs, especially in areas like Accounts Payable and Billing.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to boost your confidence and refine your responses. Focus on your experience with Elite 3E and VAT compliance.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Financial Assistant - Part-Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Financial Assistant role. Highlight your experience in accounts payable, billing, and any relevant software like Elite 3E. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how your previous experience makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Showcase Relevant Experience: When filling out your application, be sure to showcase any previous experience in a law firm or similar environments. Mention your understanding of Solicitors Accounts Rules and VAT, as these are key for us in this role.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Ryder Reid Legal
✨Know Your Numbers
Brush up on your financial knowledge, especially around Accounts Payable and Billing. Be ready to discuss how you’ve handled invoices and reconciliations in the past, as this role will require you to process vendor invoices and maintain accurate ledgers.
✨Familiarise Yourself with Elite 3E
Since proficiency in Elite 3E is essential, make sure you understand its functionalities. If you have experience using it, prepare examples of how you’ve used it effectively in previous roles, particularly in processing transactions and generating reports.
✨Understand the Solicitors Accounts Rules
Having a good grasp of the Solicitors Accounts Rules and UK/EU VAT is crucial for this position. Brush up on these regulations and be prepared to discuss how they apply to your work, especially in relation to cash handling and compliance.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the finance team’s structure, the firm’s approach to financial management, or any recent changes in regulations that might affect their operations. This shows your genuine interest in the role and the firm.
