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- Tasks: Be the go-to person for all facilities needs and ensure a smooth office experience.
- Company: Join a prestigious global law firm with a supportive and inclusive culture.
- Benefits: Enjoy a competitive salary, private medical insurance, and professional development opportunities.
- Why this job: Make a real impact in a fast-paced environment while growing your career in facilities management.
- Qualifications: Experience in a law firm, strong communication skills, and a proactive attitude.
- Other info: Collaborative team atmosphere with social and networking initiatives.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Facilities Assistant – Central London (Full‑Time)
Location: Central London
Contract: Permanent
Reports to: Facilities & Office Services Manager
We are partnering with a prestigious international law firm to recruit an experienced Facilities Assistant for their London office. This is an excellent opportunity for a proactive, service‑driven professional to join a high‑performing team in a fast‑paced corporate environment.
About the Role
This position plays a key part in ensuring the smooth running of a busy legal office. You’ll provide day‑to‑day facilities support, deliver exceptional customer service, and help maintain a safe, efficient, and well‑organised workplace. The ideal candidate thrives in a hands‑on role and enjoys being the go‑to person for operational support.
Key Responsibilities
- Asset tracking and service request management
- Regular floor walks to support staff and identify issues
- Reporting and monitoring maintenance issues with external vendors
- Supporting reactive tasks and project work with the wider team
- Coordinating office moves and workstation setups
- Preparing new joiner offices and assisting leavers
- Meeting room furniture setup and reconfiguration
- Updating departmental documents and compliance files
- Monitoring and reporting defects (lighting, HVAC, leaks, blinds, etc.)
- Carrying out basic repairs and troubleshooting
- Supervising contractors as required
- Supporting health & safety inspections, DSE checks, and risk assessments
Candidate Profile
We are seeking someone who brings professionalism, initiative, and a strong customer‑service mindset.
- Ideally at least 3 years’ experience in a facilities role within a law firm
- Excellent organisational and time‑management skills
- Calm, professional approach in a busy environment
- Strong administrative and record‑keeping abilities
- Comfortable with physical duties and hands‑on tasks
- Strong communication skills across all levels
- Knowledge of health & safety and building services (desirable)
- H&S or IWFM qualifications (advantageous)
If you’re a reliable, solutions‑focused Facilities professional looking to join a respected global organisation, we’d love to hear from you.
Reward
- Be part of a global, progressive law firm.
- Enjoy being part of a high-performing, collaborative culture
- Salary £45,000 – £48,000 + Full Benefits
Application Process:
To apply for this role, please submit your CV. Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not receive a response within 72 hours, please assume your application has not been successful.
We look forward to hearing from you!
Ryder Reid Legal is a recruitment specialist, connecting legal talent with leading law firms in London and globally for nearly 30 years.
Facilities Assistant - (Global Law Firm) employer: Ryder Reid Legal
Contact Detail:
Ryder Reid Legal Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant - (Global Law Firm)
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the law firm on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the firm’s culture and values. We want to show that we’re not just a good fit for the role, but also for the team!
✨Tip Number 3
Practice common interview questions related to facilities management. We should be ready to discuss our problem-solving skills and how we handle multiple tasks under pressure.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a simple way to express our appreciation and keep us fresh in their minds!
We think you need these skills to ace Facilities Assistant - (Global Law Firm)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Facilities Assistant role. Highlight any relevant experience in facilities management or law firm environments to catch our eye!
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, it’s crucial to demonstrate your strong communication abilities. Use clear and concise language in your application to showcase how you can effectively interact with others.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention any examples where you've gone above and beyond in previous roles, especially in problem-solving or managing facilities-related tasks.
Apply Through Our Website: To ensure your application gets the attention it deserves, make sure to apply through our website. It’s the best way for us to receive your details and keep track of your application!
How to prepare for a job interview at Ryder Reid Legal
✨Know Your Facilities
Familiarise yourself with common facilities management tasks, especially those relevant to a law firm. Brush up on your knowledge of building maintenance, security protocols, and health & safety compliance. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Communication Skills
As a Facilities Assistant, you'll be the first point of contact for various stakeholders. Prepare examples of how you've effectively communicated in past roles, whether it’s liaising with contractors or handling requests from colleagues. Clear communication is key in this role!
✨Demonstrate Problem-Solving Abilities
Think of specific instances where you've successfully resolved issues in a facilities context. Whether it was managing a last-minute office setup or coordinating repairs, having these examples ready will highlight your organisational skills and ability to think on your feet.
✨Emphasise Your Team Spirit
This role thrives in a collaborative environment, so be prepared to discuss how you work well within a team. Share experiences where you’ve contributed to a positive workplace culture or supported colleagues, as this aligns perfectly with the firm's values of empathy and collaboration.
