Accounts Payable Assistant

Accounts Payable Assistant

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking an Accounts Payable Assistant to join its London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the Accounts Payable function across both the London and Brussels offices.

Working closely with the Accounts Payable Supervisor and London Finance Manager, you will play a key role in invoice processing, supplier management, expense administration and payment processing, whilst providing a high level of service to stakeholders across the firm.

Key Responsibilities

• Invoice processing - Review invoices and expense claims for accuracy, VAT validity and compliance with firm policies.
• Supplier management - Maintain supplier records, onboard new vendors and ensure appropriate verification procedures are followed.
• Vendor controls - Manage vendor callback processes and maintain accurate records in line with internal controls.
• Payment processing - Prepare and coordinate payment runs for approved invoices and expense claims.
• Expense administration - Process and manage employee expenses through the firm's finance systems.
• Stakeholder support - Liaise with Partners, secretaries, suppliers and Finance colleagues to resolve invoice and payment queries.
• General ledger support - Assist with ensuring expenses are coded correctly and reflected accurately within the firm's financial records.
• Customer service - Deliver a high level of support to both internal and external stakeholders.
• Team support - Assist with wider Accounts Payable and Finance projects as required.

Experience Required

• Previous experience within Finance, Accounts Payable, professional services or a law firm environment would be advantageous, but is not essential.
• Strong analytical and problem-solving skills.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy.
• Proactive, solutions-focused and eager to learn.
• Good Microsoft Office skills, particularly Excel, Word and Outlook.
• Ability to work effectively both independently and as part of a team.

This is an excellent opportunity to join a leading US law firm and gain valuable exposure within a well-established Finance team, offering excellent training, development and long-term career progression within legal finance.