At a Glance
- Tasks: Support finance operations in a leading US law firm with diverse responsibilities.
- Company: Join a prestigious law firm with a dynamic and supportive finance team.
- Benefits: Flexible working hours, potential for permanent role, and valuable experience.
- Other info: Work 3 days a week with a mix of office and remote flexibility.
- Why this job: Gain hands-on experience in finance while working in a professional legal environment.
- Qualifications: Experience in a law firm is preferred; studying AAT or ILFM is a plus.
Finance Assistant - Part-Time
London Temporary (Possibility of going perm) 3 days per week
A leading US law firm is seeking a Finance Assistant to support the Finance Manager and wider London Finance function. This part-time role (Wednesday, Friday + one additional day) offers broad exposure across Accounts Payable, Billing, Cashiering, and general finance administration.
Law firm experience is ideal to be considered for this role.
Key Responsibilities
Accounts Payable
- Monitor the invoices inbox and process vendor invoices in 3E promptly.
- Post daily invoices, including supplier bills, direct debits, and matter-related costs.
- Follow up with vendors to obtain VAT-compliant invoices.
- Process firm credit card transactions.
- Prepare weekly payment runs for suppliers, expenses, and ad-hoc payments.
- Handle daily SAR "pay when paid" transactions following client receipts.
- Set up new vendors in Elite 3E as required.
- Reconcile supplier statements and maintain accurate AP ledgers.
- Verify and process staff expense claims.
Billing
- Manage time transfers, adjustments, and corrections prior to billing.
- Prepare billing guides, drafts, and final invoices for Partner approval.
- Produce reports such as WIP, debtors, and time analysis when needed.
Cashiering
- Process daily office and client account transactions in line with regulatory requirements.
- Maintain office and client account ledgers.
- Create payment runs in 3E/banking platforms for Finance Manager and Partner approval.
- Ensure cash book postings are accurate and fully reconciled.
Additional Support
- Assist with audit preparation for SAR and LLP year-end requirements.
- Produce ad-hoc reports for Partners and senior stakeholders.
Skills & Experience
- Previous experience in a law firm is desirable.
- Good understanding of Solicitors Accounts Rules and UK/EU VAT.
- Proficient in Elite 3E (AP and Billing).
- AAT or ILFM qualification (or currently studying) is beneficial but not required.
Working Pattern 2 days in office 1 from home:
- Wednesdays - Office Day (Required)
- Fridays (Required) - Office OR Remote
- Flexibility - Monday, Tuesdays, Thursdays
If you are available immediately and seeking a new part-time role please apply now!
Finance Assistant Part Time in London employer: Ryder Reid Legal Ltd
As a leading recruitment specialist in the legal sector, Ryder Reid Legal offers an exceptional work environment that values collaboration and professional growth. Located in the vibrant City of London, employees benefit from a dynamic culture that encourages innovation and excellence, alongside opportunities for skill development in a fast-paced industry. Joining our team means being part of a supportive network dedicated to connecting top talent with prestigious law firms, making your role both meaningful and rewarding.
