Billing Assistant in City of London

Billing Assistant

London | US Law Firm | Hybrid (3:2)

A prestigious US law firm is seeking a Billing Assistant to join its growing London Finance team. This is an excellent opportunity for an ambitious individual looking to build a career within legal finance, supporting the billing function across both the London and Brussels offices.

Working closely with the Finance Manager, Billing team, Partners and fee earners, you will play a key role in supporting the billing lifecycle, ensuring invoices are processed accurately and efficiently while delivering a high level of service to stakeholders across the firm.

Key Responsibilities

• Pre-bill preparation - Assist with the production and distribution of pre-bills for the London office and other international offices where required.
• Billing support - Review and amend pre-bills in line with Partner and fee earner requirements.
• Invoice production - Support the timely and accurate processing of client invoices.
• eBilling - Assist with the preparation and submission of invoices through eBilling platforms.
• Partner & fee earner support - Work closely with lawyers and secretaries to facilitate prompt billing and resolve billing queries.
• Disbursement administration - Prepare supporting documentation and backup schedules in accordance with client requirements.
• Query management - Monitor group mailboxes and respond to internal and external billing and finance-related queries.
• WIP management support - Assist with tracking outstanding billing items and ensuring invoices are issued within agreed deadlines.
• Compliance - Ensure all activities are completed in accordance with SRA, HMRC and internal firm requirements.
• Administration & reporting - Maintain accurate records and provide support on ad hoc billing and finance tasks as required.

Experience Required

• Previous experience within a law firm, finance or professional services environment is advantageous but not essential.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to prioritise workloads and meet deadlines.
• Confident working with stakeholders at all levels.
• Strong analytical and problem-solving skills.
• Good Microsoft Office skills, particularly Excel.
• Professional, proactive and customer-service focused approach.

This is an excellent opportunity for a junior finance professional or aspiring legal finance specialist to join a leading US law firm, gaining exposure to complex international billing and working closely with experienced finance professionals in a supportive and collaborative environment.

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