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- Tasks: Coordinate reception duties, manage visitor access, and assist with HR processes.
- Company: Join a dynamic team focused on professional HR services in a fast-paced environment.
- Benefits: Enjoy a supportive workplace with opportunities for growth and development.
- Why this job: Gain valuable experience in HR while working in a vibrant and engaging atmosphere.
- Qualifications: Strong organisational skills, proficiency in Microsoft Office, and previous reception or HR experience required.
- Other info: Must be able to obtain a clean Disclosure Scotland and have the right to work in the UK.
The predicted salary is between 24000 - 36000 £ per year.
- Co-ordinating Reception duties in a professional manner.
- Maintaining the Reception area and meeting room to an appropriate standard.
- Answering incoming phone calls, transferring calls, taking and passing on accurate messages to the appropriate individual or department.
- Obtaining a list of contractors/other visitors due on site each week and prepare temporary ID’s and issue when visitors arrive at Reception.
- Assisting with the production of PAML ID’s and logging accurately to provide access to the appropriate areas.
- Ensuring visitors and employees behave in a professional manner in the Reception area.
- Always complying with health and safety procedures.
- Complying with confidentiality, GDPR, sensitivity guidelines in relation to personal information.
- Managing incoming post and relevant deliveries to Reception.
- Managing the booking system for the Reception meeting room (HR staff usage).
- Managing employees arriving at Reception requesting to speak to HR.
- Assisting with production of a variety of HR reports as required.
- Providing administrative assistance in a variety of HR procedures and processes including recruitment, security documentation, accurate data updates and note taking etc.
- Assisting with processes required for Ryanair Audit compliance such as verbal reference checks etc.
- Photocopying, scanning, electronic filing and uploading to Natural HR of HR and employee documents.
- Assisting with the preparation of documents for Permanent Airport ID’s and contacting the Airport.
- Supporting the monitoring of PAM HR mailbox, directing emails to the appropriate member of the team and replying to queries as required.
- Assisting with basic employee queries and HR presentations such as Induction.
- Any other duties that may be required to assist with the daily running of the HR department and Reception.
- Any other duties requested by a member of management.
Requirements
- Must be able to work under pressure in a fast-paced environment.
- Must be able to work to tight deadlines effectively and efficiently.
- Must possess strong organisational and interpersonal skills.
- Must be proficient in Microsoft Office (Outlook, Excel, Word, Powerpoint) and have a working knowledge of Smartsheets.
- Must have the ability to work on own initiative.
- Must have excellent verbal and written communication skills.
- Must have previous experience in either Reception, HR or Administration.
- Successful candidate must be able to obtain a clean Disclosure Scotland and provide references for the last 5 years including gaps in employment history, in order to obtain an Airport ID.
- All applicants must have the unrestricted right to work in the UK.
- Excellent verbal and written English language.
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HR Administrator-PAMS employer: Ryanair Ltd.
Contact Detail:
Ryanair Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administrator-PAMS
✨Tip Number 1
Familiarise yourself with the key responsibilities of the HR Administrator role. Understanding the specific tasks, such as managing reception duties and handling HR reports, will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word, as these are crucial for the role. Consider taking a quick online course or tutorial to ensure you're confident in using these tools effectively.
✨Tip Number 3
Network with current or former employees in similar roles. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 4
Prepare to discuss your experience in handling confidential information and compliance with GDPR. Be ready to share specific examples that highlight your understanding of these important aspects of the role.
We think you need these skills to ace HR Administrator-PAMS
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception, HR, or administration. Emphasise your organisational skills and any previous roles where you managed multiple tasks under pressure.
Craft a Strong Cover Letter: In your cover letter, address how your skills align with the job requirements. Mention your proficiency in Microsoft Office and any experience with GDPR compliance, as these are crucial for the role.
Showcase Communication Skills: Since excellent verbal and written communication skills are essential, provide examples in your application of how you've effectively communicated in past roles, especially in a professional setting.
Highlight Initiative and Adaptability: Demonstrate your ability to work on your own initiative and adapt to fast-paced environments. Include specific instances where you successfully managed tight deadlines or handled unexpected challenges.
How to prepare for a job interview at Ryanair Ltd.
✨Showcase Your Organisational Skills
As an HR Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples from your past experiences where you successfully organised events or managed schedules, highlighting your attention to detail and time management skills.
✨Familiarise Yourself with GDPR and Confidentiality
Understanding the importance of confidentiality and data protection is crucial for this role. Brush up on GDPR regulations and be ready to discuss how you would handle sensitive information in a professional manner during the interview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in a fast-paced environment. Think of scenarios where you had to deal with difficult visitors or manage conflicting priorities, and explain how you handled those situations effectively.
✨Demonstrate Your Communication Skills
Since the role involves interacting with various stakeholders, it's essential to showcase your verbal and written communication skills. Practice articulating your thoughts clearly and concisely, and consider preparing a brief introduction about yourself that highlights your relevant experience.
